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Board Meeting February 19, 2014, Agenda Item C1 Approve minutes for the following meeting of the Central Health Board of Managers: a. January 22, 2014. MINUTES OF MEETING JANUARY 22, 2014, CENTRAL

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How to fill out convened in open session:

1. Start by gathering all necessary documents and materials. This may include meeting agendas, attendance sheets, relevant reports or presentations, and any other items that need to be discussed or addressed during the session.
2. Create a clear and concise agenda for the open session. Include the topics to be discussed, the order in which they will be addressed, and any time limits or constraints for each item. Share the agenda with all participants prior to the session, so they can come prepared and have a clear understanding of what will be discussed.
3. Ensure that all necessary participants are invited and informed about the open session. Send out invitations or notifications well in advance, providing the date, time, location (if applicable), and any other relevant details. This will help to ensure that everyone who needs to be present can attend.
4. Set up the physical or virtual space for the open session. If it is an in-person meeting, make sure the room is arranged in a way that allows for easy communication and collaboration. If it is an online meeting, ensure that the necessary technology and platforms are set up and functioning properly.
5. Begin the open session on time and welcome all participants. Start by establishing the purpose and objectives of the session, as well as any ground rules or guidelines for participation. Encourage active engagement and respectful communication throughout the session.
6. Follow the agenda and facilitate the discussion on each topic. Make sure to give everyone an opportunity to share their thoughts, ideas, or concerns regarding the agenda items. Encourage open and honest dialogue, while also keeping the discussion focused and on track.
7. Take thorough notes or minutes during the open session. Document the key points, decisions, actions, and any assignments or follow-up tasks that arise during the discussion. This will help to ensure that all important details are captured and shared with participants after the session.

Who needs convened in open session:

1. Government agencies - Convening open sessions allows government agencies to promote transparency and accountability in their decision-making processes. It provides an opportunity for citizens and stakeholders to observe and participate in discussions that may impact them.
2. Non-profit organizations - Non-profit organizations often hold open sessions to engage with their supporters, donors, or beneficiaries. It allows them to share updates, gather feedback, and involve their stakeholders in the decision-making process.
3. Educational institutions - Convening open sessions in educational institutions can promote student and faculty engagement. It provides a platform for shared governance, where different stakeholders can participate in discussions and contribute to the institution's development.
4. Corporate organizations - Some corporate organizations may hold open sessions as part of their shareholder meetings or stakeholder consultations. It allows stakeholders to have a voice in the company's decision-making process and provides transparency in corporate governance.
5. Community groups - Community groups may convene open sessions to discuss matters that affect the local community. It provides an inclusive platform for community members to voice their concerns, propose solutions, and participate in shaping their community's future.

Overall, convened open sessions are valuable for any group or organization that values transparency, inclusivity, and participatory decision-making. It allows for open dialogue, collaboration, and the opportunity for stakeholders to contribute their perspectives.

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