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REQUEST FOR QUOTATION THIS IS NOT ON ORDER REQUEST FOR QUOTATION GUILFORD COUNTY SCHOOLS NUMBER DATE PURCHASING DEPARTMENT Q#5624 February 5, 2014 501 West Washington Street PURCHASING DEPARTMENT

How to fill out request for quotation

How to fill out a request for quotation:

1. Start by clearly identifying your needs and requirements. Make a list of the products or services you are looking to acquire and determine the exact specifications or details that are important to you.
2. Research potential suppliers or vendors who can fulfill your requirements. Look for companies that have a good reputation, experience in the industry, and can provide the products or services you need within your desired timeframe.
3. Contact the selected suppliers and request a formal quotation. This can be done through email, phone, or by using a specific request for quotation form provided by the supplier. Provide them with all the necessary details about the project, such as specifications, quantities, delivery dates, and any other relevant information.
4. Fill out the request for quotation form provided by the supplier. This form typically includes sections such as your contact information, company details, project description, specifications, and any specific terms or conditions you may have. Be sure to fill out all the required fields accurately and completely.
5. Attach any supporting documents or files that may be needed, such as technical drawings, specifications sheets, or budget information. These additional details can help the supplier provide a more accurate and tailored quotation.
6. Review the completed request for quotation form before submitting it. Double-check all the information provided to ensure accuracy and clarity. It is crucial to avoid any ambiguity as it may affect the accuracy and suitability of the quotation received.
7. Send the request for quotation to the supplier by the designated method mentioned by them, such as email or uploading it on their online portal. Make sure to keep a copy of the request for your records.

Who needs a request for quotation:

1. Businesses or organizations looking to procure goods or services from external suppliers or vendors require a request for quotation. This could include industries such as manufacturing, construction, hospitality, healthcare, or any other sector that requires the purchase of products or services.
2. Individuals or professionals who are planning events, renovations, or any project that requires the purchase of specific items or services may also need to send a request for quotation to potential suppliers.
3. Request for quotation is also commonly used in government or public sector organizations to ensure a fair and competitive bidding process when acquiring goods or services for public projects.

Overall, anyone who wants to obtain price quotes and formal proposals from suppliers to compare options or make informed purchasing decisions can benefit from using a request for quotation.

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What is request for quotation?

Request for quotation is a document or a formal communication sent to potential suppliers, inviting them to submit a quotation for a specific product or service.

Who is required to file request for quotation?

The procurement department or the purchasing team of a company is usually responsible for filing a request for quotation.

How to fill out request for quotation?

A request for quotation is typically filled out by specifying the requirements of the product or service needed, including quantity, quality standards, delivery terms, and any other relevant information.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive bids from potential suppliers in order to compare prices, quality, and terms before making a purchasing decision.

What information must be reported on request for quotation?

The information that must be reported on a request for quotation includes the details of the product or service needed, the quantity required, quality specifications, delivery terms, and any other relevant information.