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CITY OF KINGSTON REPORT TO COUNCIL Report No.: 10099 TO: Mayor & Council FROM: Stephen Dickey, Acting Director of Financial Services RESOURCE STAFF: Lana Folds, Financial Planning Coordinator DATE

How to fill out when projects are complete

How to Fill Out When Projects Are Complete:

1. Review the project's objectives and deliverables: Before filling out the "when projects are complete" form, it's crucial to have a clear understanding of what was initially expected from the project. Review the project objectives and deliverables to determine if they have been met or exceeded.
2. Assess the project's timeline and milestones: Evaluate the project's timeline and milestones to ensure that all necessary tasks have been completed within the set deadlines. This includes considering any potential delays or extensions that may have occurred during the project's execution.
3. Gather relevant documentation and evidence: Collect all necessary documentation, evidence, and supporting materials that demonstrate the completion of the project. This can include reports, data analysis, prototypes, photographs, or any other tangible or digital artifacts that showcase the successful execution of the project.
4. Conduct a thorough quality check: Perform a comprehensive quality check to verify that the project's deliverables meet the required standards and specifications. This involves reviewing the project for any errors, inconsistencies, or quality issues that need to be addressed before final completion.
5. Seek approval from stakeholders: Depending on the project's scope and stakeholders involved, it may be necessary to seek approval from key decision-makers or stakeholders before considering the project as complete. This ensures that all parties involved are satisfied with the final outcomes and that any necessary revisions or modifications are addressed.

Who Needs When Projects Are Complete:

1. Project Managers: Project managers are responsible for overseeing the entire project lifecycle and ensuring that all tasks are completed according to the project plan. They need to know when projects are complete to initiate the next steps, such as project closure, budget reconciliation, or resource allocation for new projects.
2. Clients or Customers: The clients or customers who initiated the project need to be informed when projects are complete. This allows them to review the final outcomes, provide feedback, and approve the deliverables. It also enables them to assess the overall success of the project and determine if any follow-up actions or future collaborations are necessary.
3. Team Members: The individuals who contributed to the project's execution need to know when projects are complete so that they can shift their focus to new assignments or start working on subsequent phases or projects. This helps in maintaining efficient resource allocation and workload distribution within the team.
4. Internal Stakeholders: Internal stakeholders, such as department heads, executives, or senior management, may need to be informed when projects are complete. They rely on this information to track progress, assess resource utilization, and make strategic decisions based on the project's outcomes.
5. Regulatory or Compliance Bodies: In some cases, projects may need to comply with specific regulations, standards, or guidelines set by regulatory bodies or industry authorities. These entities may require notification or documentation to confirm that the project has been completed as per the required criteria.

In conclusion, filling out when projects are complete involves reviewing objectives, assessing timelines, gathering evidence, conducting quality checks, and seeking approval from stakeholders. The key parties interested in this information include project managers, clients/customers, team members, internal stakeholders, and regulatory/compliance bodies.

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What is when projects are complete?

When projects are complete, all tasks and deliverables have been finished according to the project plan.

Who is required to file when projects are complete?

The project manager or team lead is typically responsible for filing when projects are complete.

How to fill out when projects are complete?

You can fill out when projects are complete by documenting all completed tasks, deliverables, and any lessons learned during the project.

What is the purpose of when projects are complete?

The purpose of when projects are complete is to officially close out the project and assess its success or failure.

What information must be reported on when projects are complete?

Information such as project milestones, budget, resources used, and stakeholder feedback should be reported on when projects are complete.