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CSM Sole Source Justification Form Requisition Number Date INSTRUCTIONS Complete all categories and sections that apply. Provide full explanation and/or list all relevant reasons where space has been

How to fill out csm sole source justification

How to fill out CSM sole source justification:

1. Start by providing the necessary information at the top of the document. This includes the name of the organization or department requesting the sole source purchase, the date, and the name of the person responsible for submitting the justification.
2. Clearly state the purpose or objective of the procurement. Explain why it is necessary to consider a sole source solution rather than going through the regular procurement process.
3. Identify the specific goods, services, or software that are being requested as a sole source procurement. Include details such as the brand or name of the product, the quantity needed, and any special features or requirements.
4. Justify why the sole source approach is the most suitable option for the procurement. Provide reasons such as unique product features, compatibility with existing systems, or expertise of the supplier.
5. Include any relevant background information or market research that supports the decision to choose a sole source supplier. This could include past experiences with the supplier, significant differences in quality compared to competitors, or previous successful implementations.
6. Address any potential concerns or risks associated with the sole source procurement. For example, discuss the potential for limited competition or any dependence on a single supplier.
7. Provide a cost analysis comparing the sole source solution to alternative options. This analysis should demonstrate that the sole source option is cost-effective and represents the best value for money.

Who needs CSM sole source justification:

1. Organizations or departments that are considering a sole source procurement for goods, services, or software.
2. Managers or decision-makers responsible for the procurement process within an organization.
3. Procurement professionals who are required to justify and document the use of sole source procurement.

Note: The need for CSM sole source justification may vary depending on the organization's procurement policies and regulations. It is always advised to consult internal guidelines and seek appropriate approval before proceeding with a sole source procurement.

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What is csm sole source justification?

CSM sole source justification is a document that explains the reasons why a contract should be awarded to a specific supplier without going through a competitive bidding process.

Who is required to file csm sole source justification?

Individuals responsible for procurement within an organization are typically required to file CSM sole source justification.

How to fill out csm sole source justification?

CSM sole source justification should be filled out by providing detailed explanations for why the contract should be awarded without competitive bidding, including rationale, supplier qualifications, and impact of the decision.

What is the purpose of csm sole source justification?

The purpose of csm sole source justification is to ensure transparency and accountability in the procurement process, by justifying why a contract is being awarded to a specific supplier without competition.

What information must be reported on csm sole source justification?

Information that must be reported on csm sole source justification typically includes supplier qualifications, rationale for selecting the supplier, estimated costs, and potential impact on the project.