Get the free Single SourceSole Source Justification Request Form

FLORIDA STATE COLLEGE AT JACKSONVILLE SINGLE SOURCE / SOLE SOURCE JUSTIFICATION REQUEST* * Completion of this form is required as a request to exempt soliciting competitive quotes for purchases $3,500

How to fill out single sourcesole source justification

How to fill out single source/sole source justification:

1. Identify the need: Clearly articulate the specific product, service, or solution that is required to meet the organization's needs. Ensure that it cannot be fulfilled through any other source or vendor.
2. Justification statement: Provide a detailed explanation or rationale for why a single source or sole source is necessary. This could include factors such as unique capabilities, specialized expertise, existing compatibility, or proprietary information.
3. Market research: Conduct thorough market research to explore potential alternatives and suppliers. Document the findings, including any attempts to identify multiple sources and their availability, pricing, and qualifications.
4. Cost comparison: Compare the cost of the single source or sole source option to other potential alternatives. Present a detailed cost analysis, including any additional costs associated with selecting a single source.
5. Risk assessment: Evaluate the risks associated with selecting a single source or sole source option. Identify any potential challenges, such as dependency on a single vendor, potential for supply disruption, or lack of competition.
6. Approval process: Follow the organization's designated procurement procedures for single source/sole source justification. Obtain the necessary approvals from relevant stakeholders, including management and legal departments.

Who needs single source/sole source justification?

1. Organizations with unique requirements: If the product, service, or solution required is highly specialized and cannot be easily obtained from multiple sources.
2. Proprietary or confidential information: If sharing specific requirements or information with multiple vendors could compromise the organization's competitive advantage or intellectual property.
3. Compatibility or integration concerns: If the selected solution needs to seamlessly integrate with existing systems or processes, limiting options to a single source may provide a smoother implementation and reduce compatibility-related risks.
4. Time constraints: If there is an urgent need to procure the required product or service within a narrow timeframe, a single source or sole source option may expedite the process.
5. Contractual obligations: If the organization has an existing agreement or relationship with a particular vendor that provides strategic advantages, it may be justified to utilize a single source, subject to appropriate evaluation and approval.

For pdfFiller’s FAQs

What is single source/sole source justification?

Single source/sole source justification is the process of explaining why a particular vendor or supplier was selected without competitive bidding.

Who is required to file single source/sole source justification?

Government agencies and organizations that are subject to procurement regulations.

How to fill out single source/sole source justification?

Single source/sole source justification can be filled out by providing a detailed explanation of the specific circumstances that justify the selection of a single vendor or supplier.

What is the purpose of single source/sole source justification?

The purpose of single source/sole source justification is to ensure transparency and accountability in procurement processes.

What information must be reported on single source/sole source justification?

Information such as the rationale for selecting a particular vendor, any alternative options considered, and justification for not using competitive bidding.

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