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PLANNING COMMITTEE AGENDA Friday 2 March 2012 at 10.00 a.m. in the Council Chamber, Civic Center, Hartlepool. MEMBERS OF PL ANNING COMMITTEE: Councillors Barclay, Brash, Cook, Fen wick, James, Lawton,

How to fill out planning committee agenda

How to Fill Out Planning Committee Agenda:

1. Start by gathering all relevant information and documents related to the planning committee meeting. This includes any previous agendas, minutes, reports, and other necessary materials.
2. Begin with the meeting details, including the date, time, and location of the planning committee meeting. It's crucial to ensure accuracy to avoid any confusion or scheduling conflicts.
3. List the attendees who will be present at the meeting. Include the names and titles of committee members, staff, presenters, and any other individuals expected to participate.
4. Next, create a section for the approval of previous meeting minutes. This allows the committee to review and endorse the minutes from the previous meeting, ensuring accurate documentation of decisions and actions taken.
5. Dedicate a portion of the agenda to old business. This is where any unfinished topics from previous meetings can be addressed, allowing the committee to track progress, discuss updates, and make necessary decisions.
6. Allocate time for new business items. These are new topics or issues that may require discussion, decision-making, or further exploration by the planning committee.
7. Include a dedicated timeframe for reports. This allows relevant members to share updates on ongoing projects, initiatives, or any other relevant matters. Reports should be concise and focus on key points to optimize the time allocated for this section.
8. Consider scheduling a public comment period, particularly if it is a requirement or expectation for the planning committee. This allows members of the public to express their opinions, concerns, or suggestions on topics within the committee's jurisdiction.
9. Finally, conclude the agenda with any announcements, upcoming events, or miscellaneous items that need to be addressed.

Who Needs Planning Committee Agenda:

1. Local government officials: Planning committee agendas are essential for local government officials to ensure efficient decision-making, effective resource allocation, and proper planning for the community.
2. Committee members: Planning committee agendas serve as a guide for committee members, helping them stay organized, focused, and informed during meetings.
3. Staff and presenters: The agenda provides staff and presenters with a roadmap of the meeting, allowing them to prepare relevant materials, reports, or presentations in advance.
4. Members of the public: A planning committee agenda informs members of the public about topics that will be discussed during a meeting, enabling them to participate, provide input, or voice concerns, if appropriate and allowed.

Having a well-structured and informative planning committee agenda is vital for effective communication, collaboration, and decision-making within the committee and with external stakeholders.

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