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These minutes document the discussions and decisions made during the regular meeting of the West Jordan Planning and Zoning Commission held on November 5, 2008. Various items were reviewed, including

How to fill out minutes of form regular

How to fill out Minutes of the Regular Meeting

1. Begin with the title: 'Minutes of the Regular Meeting'.
2. Include the date, time, and location of the meeting at the top.
3. List the names of attendees, including those absent.
4. Record the agenda items discussed in order.
5. Summarize discussions and decisions made on each agenda item.
6. Note any action items assigned, including responsible persons and deadlines.
7. Include any important announcements or upcoming events.
8. End with the time the meeting adjourned.
9. Ensure accuracy by reviewing for any errors or omissions.
10. Distribute the minutes to all relevant parties promptly.

Who needs Minutes of the Regular Meeting?

1. Committee members who attended the meeting.
2. Absentees who need to stay informed.
3. Higher management or board members reviewing the meeting's outcomes.
4. Stakeholders needing updates on decisions made.
5. Anyone involved in action items assigned during the meeting.

People Also Ask about

How do you write minutes of a general meeting?

Minutes of meetings should include: the corporation's name and ICN. the type of meeting – directors', general or AGM. a copy of the notice for the meeting. the agenda that was issued before the meeting. the date, time and place of the meeting. the name of the chairperson. the names of all people at the meeting.

What is the best format for meeting minutes?

The format of the minutes should closely follow the format of the agenda. It's easier to record the minutes if the meeting follows the agenda. The minutes are generally taken down at the meeting in a rough format then later written or typed properly and fully, unless the meeting has been recorded.

How do you write minutes of a meeting in English?

Here's a simple template you can refer to next time you need to take meeting minutes: Organization Name. Meeting Minutes. Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: Approval of Agenda: Approval of Minutes:

What is the format of minutes of a general meeting?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

How do you write minutes for a meeting example?

What Should Be Included in Meeting Minutes? Actions taken or agreed to be taken. Next steps. Voting outcomes – e.g., (if necessary, details regarding who made motions; who seconded and approved or via show of hands, etc.) Motions taken or rejected. Items to be held over. New business. Next meeting date and time.

For pdfFiller’s FAQs

What is Minutes of the Regular Meeting?

Minutes of the Regular Meeting are the official written record of the discussions and decisions made during a scheduled meeting of an organization or board.

Who is required to file Minutes of the Regular Meeting?

Typically, the secretary or designated officer of the organization is required to file the Minutes of the Regular Meeting.

How to fill out Minutes of the Regular Meeting?

To fill out Minutes of the Regular Meeting, start by noting the date, time, and location of the meeting, list attendees, summarize discussions and decisions made, and ensure to include any actions or votes taken.

What is the purpose of Minutes of the Regular Meeting?

The purpose of Minutes of the Regular Meeting is to provide a legal record of what transpired during the meeting, to inform absent members, and to guide future meetings.

What information must be reported on Minutes of the Regular Meeting?

Minutes must report the date, time, and location of the meeting, members present, a summary of discussions, decisions made, votes taken, and any follow-up actions assigned.