Get the free FORM OF PROXY - bmmiholdingsintegratedreport2015comb

FORM OF PROXY To be completed by certificated shareholders and dematerialized shareholders with own name registration. Fourteenth annual general meeting (AGM) to be held at 13:30 on Friday, 20 November

How to fill out form of proxy

How to Fill Out Form of Proxy:

1. Obtain the form: The first step is to find the form of proxy, which is usually provided by the organization or company conducting the meeting. It can often be downloaded from their website or obtained from their offices.
2. Read the instructions: Before filling out the form, carefully read the instructions provided. These instructions will guide you through the process and ensure that you complete the form correctly. Make sure to understand the purpose and requirements for filling out the proxy form.
3. Identify the meeting details: The form will typically ask for details regarding the meeting or event for which the proxy is being appointed. This may include the date, time, and location of the meeting, as well as the agenda or issues to be discussed.
4. Provide personal information: The next step is to provide your personal information as the appointing shareholder or member. This usually includes your full name, address, contact details, and any relevant shareholder or member identification number.
5. Appoint a proxy: If you are unable to attend the meeting, you can appoint someone else to act as your proxy. In this section of the form, provide the name and relevant details of the person you are appointing as your proxy. Ensure that this individual is willing and able to attend the meeting on your behalf.
6. Specify voting instructions: Depending on the purpose of the meeting, the form may include sections for voting instructions. If you have any specific instructions for your proxy on how to vote on particular agenda items, clearly indicate your preferences in this section.
7. Sign and date the form: Once you have completed all the necessary sections of the form, carefully review your entries for accuracy and completeness. Then, sign and date the form to make it legally binding. Some forms may require additional witness signatures or notarization, so double-check the instructions to ensure compliance.

Who Needs Form of Proxy:

1. Shareholders: Shareholders of a company may need to use a form of proxy if they are unable to attend a meeting, such as an annual general meeting (AGM) or special shareholders' meeting. By appointing a proxy, shareholders can still participate in the decision-making process and voting.
2. Members of Associations or Organizations: Form of proxy may also be used by members of associations, organizations, or clubs when there is a need for voting or decision making but they are unable to be present at the meeting. This allows them to delegate their voting rights to someone else.
3. Investors: In certain investment scenarios, such as mutual funds or proxy voting in publicly traded companies, investors might need to fill out a form of proxy. This allows them to have a say in important matters without physically attending the meetings.

Note: The specific circumstances and requirements for using a form of proxy may vary depending on the governing documents of the organization and local laws. It is always advisable to refer to the instructions provided with the form and seek professional advice if needed.

For pdfFiller’s FAQs

What is form of proxy?

Form of proxy is a document that allows a shareholder to appoint a proxy to vote on their behalf at a company's annual general meeting or other shareholder meetings.

Who is required to file form of proxy?

Shareholders who are unable to attend a company's meeting in person but still want to vote on the matters being discussed are required to file a form of proxy.

How to fill out form of proxy?

To fill out a form of proxy, a shareholder must follow the instructions provided on the form, which typically include indicating the proxy's name, signing the form, and specifying how they want their votes to be cast.

What is the purpose of form of proxy?

The purpose of form of proxy is to enable shareholders to vote on company matters even if they cannot attend the meeting in person.

What information must be reported on form of proxy?

The form of proxy typically requires the shareholder to provide their name, the name of the proxy being appointed, the meeting date, and instructions on how to vote on the agenda items.

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