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TOWN OF OAK ISLAND Agenda Item: Consent Agenda 2 TOWN COUNCIL Date: April 2, 2014, AGENDA ITEM MEMO Issue: Merge Oak Islands Hazard Mitigation Plan with Brunswick Counties Plan Department: Development

How to fill out agenda item memo

How to fill out an agenda item memo:

1. Start by identifying the purpose of the agenda item. Clearly define what the item is about and why it is being included in the meeting agenda.
2. State the objective or goal of the agenda item. What outcome or decision is expected from discussing this item? Make it concise and specific.
3. Provide background information or context related to the agenda item. Include any relevant details or previous discussions that may be necessary for everyone to understand the topic.
4. Outline the main points or subtopics that will be covered under this agenda item. This will help the participants stay focused and ensure all important aspects are addressed.
5. Specify any preparation required from the attendees. If there are any documents to review or tasks to complete beforehand, mention them in this section.
6. Set a time limit for discussion or presentation of the agenda item. This helps in managing time effectively during the meeting and ensures that other items on the agenda are also addressed.
7. If there are any expected outcomes or decisions to be made during the meeting, clearly state them. This will provide clarity and allow participants to come prepared with their inputs or recommendations.
8. Finally, mention the responsible person for the agenda item. This could be the person who will be presenting the item or leading the discussion.

Who needs agenda item memo:

1. Meeting organizers: Those who are responsible for planning and setting up the meeting agenda can use agenda item memos to communicate and provide details about each item to be discussed.
2. Meeting participants: Attendees of the meeting may need agenda item memos to have an overview of the topics that will be addressed, allowing them to come prepared and contribute effectively.
3. Key stakeholders: Individuals or groups who have a vested interest or are directly affected by the agenda item may require an agenda item memo to understand the purpose, objectives, and expected outcomes of the discussion.

For pdfFiller’s FAQs

What is agenda item memo?

The agenda item memo is a document that outlines the details and background information of an item that is to be discussed or decided upon during a meeting.

Who is required to file agenda item memo?

Typically, the person or department organizing the meeting is responsible for filing the agenda item memo.

How to fill out agenda item memo?

The agenda item memo should include a title, purpose of the item, background information, proposed action, and any supporting documents or data.

What is the purpose of agenda item memo?

The purpose of the agenda item memo is to provide all participants of the meeting with necessary information and context to facilitate informed decision-making.

What information must be reported on agenda item memo?

The agenda item memo should include details such as title, purpose, background, proposed action, supporting documents, and any other relevant information.

How can I send agenda item memo to be eSigned by others?

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