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REQUEST FOR QUOTATION (RFQ) April 26, 2011, RFQ NUMBER: 0425-11-HC RFQ SUBJECT: Hobby Classes TWO (2) COPIES of PROPOSALS/QUOTATIONS SHOULD BE SUBMITTED TO : Parks and Recreation Office City of Falls
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How to fill out request for quotation (RFQ)?

01
Start by gathering all the necessary information about the product or service you require. This includes details such as quantity, specifications, delivery requirements, and any special features or customization.
02
Identify potential suppliers or vendors who can provide the product or service. This could be done through market research, recommendations, or by using supplier databases.
03
Prepare the RFQ document. This should include a clear and concise description of your requirements, along with any technical specifications or drawings if applicable.
04
Include a deadline for submission of the quotations. This will ensure that suppliers provide their pricing and proposals within a specified timeframe.
05
Send the RFQ to the selected suppliers. This can be done via email, online platforms, or through traditional mail, depending on your preference and the suppliers' preferred communication methods.
06
Monitor the responses and ensure that all quotations received are complete and address the specified requirements. If necessary, follow up with suppliers to clarify any questions or concerns.
07
Evaluate the received quotations based on factors such as pricing, quality, delivery time, and supplier reputation. Shortlist the most competitive and suitable options for further negotiation or selection.
08
Communicate with the chosen supplier(s) to finalize the details of the agreement, including price negotiation, delivery terms, and any other contractual terms and conditions.
09
Once all the details are agreed upon, confirm the order with the selected supplier(s) and ensure that they acknowledge the acceptance of the RFQ.
10
Keep records of all quotations received, communication with suppliers, and the final agreement for future reference and audit purposes.

Who needs request for quotation (RFQ)?

01
Any organization or individual that requires goods or services at a competitive price can benefit from using an RFQ.
02
RFQs are commonly used by procurement departments, purchasing agents, and project managers who are responsible for sourcing and acquiring products or services.
03
Large corporations, small businesses, government agencies, and non-profit organizations may all utilize RFQs to streamline their procurement processes and ensure transparency in supplier selection.
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Request for Quotation (RFQ) is a document used in procurement to invite suppliers or vendors to submit a price quote for the required goods or services.
The purchasing department or procurement team is responsible for filing the Request for Quotation (RFQ).
To fill out a Request for Quotation (RFQ), you need to provide details about the required goods or services, desired quantity, delivery terms, and any specific requirements. It is usually done through a standardized RFQ template or form.
The purpose of the Request for Quotation (RFQ) is to gather price quotes from potential suppliers or vendors, compare them, and select the best offer that meets the organization's requirements and provides the most value.
The Request for Quotation (RFQ) should include information such as the description of the needed goods or services, quantity, delivery requirements, desired terms and conditions, any mandatory certifications or qualifications, and the evaluation criteria used for selecting the supplier.
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