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UCSD POLICY AND PROCEDURE MANUAL ACCOUNTING PROCEDURES GENERAL Section: 30010-Page 1 Effective: 01/17/1991 Supersedes: 01/01/1970 Review Date: TBD Issuing Office: Accounting Office Index What's New
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How to fill out petty cash funds:

01
Start by determining the amount of cash required for the petty cash fund. Consider the frequency of expenses and the typical expenses that will be paid from the fund.
02
Prepare a petty cash voucher or envelope to hold the cash. This will help keep track of the transactions made from the fund.
03
Record the starting balance of the petty cash fund. This can be done in a spreadsheet or a physical ledger, depending on your preference.
04
Make sure to document each time money is taken out of or added to the petty cash fund. Include the date, amount, purpose, and the person responsible for the transaction.
05
Reconcile the petty cash fund regularly to ensure that the balance matches the recorded transactions. This can be done at the end of each week or month, depending on the volume of transactions.
06
When the petty cash fund runs low, replenish it by writing a check or transferring funds from the main bank account. Make sure to adjust the recorded balance accordingly.

Who needs petty cash funds:

01
Small businesses: Petty cash funds are commonly used in small businesses where daily or frequent cash expenses occur. It allows for quick and convenient payment without the need for writing checks or using credit cards for small amounts.
02
Office managers: Office managers often handle various small expenses, such as office supplies, postage, or minor maintenance, which can be efficiently managed with a petty cash fund.
03
Retail stores: Retail stores frequently use petty cash funds to handle cash transactions such as providing change to customers or covering small purchases when electronic payment methods are not available.
Please note that the specific needs for petty cash funds may vary depending on the organization and its operations.
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Petty cash funds i refer to a small amount of cash kept on hand by a business for minor expenses.
Employees responsible for handling petty cash funds i are required to file and keep track of the expenses.
Petty cash funds i can be filled out by recording the date, amount, purpose, and recipient of each expense.
The purpose of petty cash funds i is to provide a convenient way to cover small expenses without needing to use a credit card or check.
The information reported on petty cash funds i should include the date, amount, purpose, and recipient of each expenditure.
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