Get the free TOURISM COMMISSION SPECIAL MEETING R C H NW V R M AGENDA 2016

TOURISM COMMISSION SPECIAL MEETING RIVERSIDE CITY HALL 2950 NW VISION ROAD RIVERSIDE, MISSOURI 64150 AGENDA JANUARY 21, 2016 5:00 P.M. 1. Call to order 2. Roll call 3. Motion to approve minutes from

How to fill out tourism commission special meeting

How to fill out a tourism commission special meeting:

1. Determine the purpose: Before filling out any paperwork or documents, it's essential to understand the purpose of the tourism commission special meeting. Is it for reviewing proposals, discussing policies, or making important decisions? This clarity will guide you in filling out the necessary forms correctly.
2. Gather the required documents: Check with the tourism commission to identify the specific documents needed for the meeting. These may include meeting agendas, minutes from previous meetings, reports, financial statements, or any supporting materials related to the topics to be discussed. Collect all the necessary documents and ensure they are organized and easily accessible.
3. Review the meeting guidelines: Familiarize yourself with the rules and guidelines set by the tourism commission for conducting special meetings. These guidelines may stipulate the timeframe for submission, specific formats for documents, and any other important instructions to follow. Adhering to these guidelines will avoid any complications in the meeting process.
4. Fill out the meeting agenda: The meeting agenda is an essential document that outlines the topics and order of discussion during the special meeting. Ensure you fill out the agenda accurately, including the meeting date, time, location, and any proposed action items. Provide thorough and concise descriptions for each agenda item, allowing participants to prepare adequately.
5. Prepare meeting minutes: As the special meeting unfolds, detailed meeting minutes need to be recorded. These minutes serve as an official record of the meeting, capturing important decisions, discussions, actions, and any agreed-upon resolutions. Fill out the meeting minutes promptly after the meeting, ensuring accuracy and clarity in documenting the proceedings.
6. Communicate with meeting participants: Prior to the special meeting, communicate with all relevant stakeholders or participants, notifying them of the upcoming meeting and providing any necessary documents or information. Ensure that participants are aware of their roles and responsibilities during the meeting and that they understand the purpose and objectives.

Who needs a tourism commission special meeting?

1. City and county officials: Representatives from the local government often need to hold tourism commission special meetings to discuss policies, strategies, and funding related to tourism development. They may include mayors, council members, or other government officials.
2. Tourism industry stakeholders: Individuals or organizations involved in the tourism industry, such as hoteliers, restaurateurs, tour operators, and travel agents, may require special meetings to address specific industry-related issues. These stakeholders play a crucial role in shaping tourism policies and initiatives.
3. Community members and residents: Special meetings of the tourism commission can also involve community members and interested residents. These individuals may have valuable insights, concerns, or suggestions regarding tourism development in the area. Their input can contribute to a well-rounded decision-making process.

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