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This document outlines the requirements for subrecipients of Auburn University to submit equipment lists and invention disclosures along with the final invoice for payment processing.

How to fill out subagreement close-out requirements

How to fill out Subagreement Close-Out Requirements

1. Review the Subagreement to identify all close-out requirements.
2. Gather necessary documentation, including financial reports and project deliverables.
3. Complete a final financial reconciliation to ensure all expenses are accounted for.
4. Prepare a final performance report summarizing project outcomes and deliverables.
5. Submit all required documents, including the final report and any supporting documentation, as specified in the Subagreement.
6. Ensure all reports follow the required format and guidelines outlined in the agreement.
7. Obtain necessary approvals or signatures from relevant parties.
8. Submit the completed close-out package to the appropriate authority.

Who needs Subagreement Close-Out Requirements?

1. Project managers overseeing funded projects.
2. Financial officers responsible for grant compliance.
3. Administrative staff handling contract management.
4. Auditors reviewing project expenditures and compliance.
5. Stakeholders interested in the final outcomes of the project.

People Also Ask about

What are close-out requirements?

Below are eight activities generally required to close out a project. Substantial completion. Completion of Punch List Items. Submission of Closeout Documents. Final Inspection. Training. Final Payments and Release of Retainage. Transfer of Utilities and Facilities. Acquisition of Certificate of Occupancy.

What has to occur before a subaward can be closed out?

The subaward closeout process begins when all tasks of the project funded by a subaward are complete. The Recipient must submit a request for closeout within 90 days of subaward completion.

What is the award closeout process?

Closeout of an award is the process by which NIH determines that all applicable administrative actions and all required work of an award have been completed by the recipient and NIH. Submission of timely and accurate closeout documents is a key recipient responsibility at the end of the award.

How does a subaward work?

A subaward allows a subrecipient to carry out a portion of the work required by a federal award. Under a subaward, the award recipient transfers its responsibility to perform part of the project to another party. In contrast, a contract is designed to provide goods or services for the recip- ient's own use.

What is the process of Subaward closeout?

Subaward Closeout Obtain final technical reports from the subrecipients and retain a copy in the Principal Investigator's project file. Obtain other final reports from the subrecipients as required and retain a copy in the Principal Investigator's project file.

What is the lifecycle of the Subaward?

The Subaward lifecycle begins when documents are requested and ends when the SOW is satisfied, the final invoice is paid and the subrelease is signed and filed. Once a prime award is accepted and processed by UTEP OSP and GMA offices, the RA will notify the Subcontract Team if a prime award includes Subaward funds.

For pdfFiller’s FAQs

What is Subagreement Close-Out Requirements?

Subagreement Close-Out Requirements refer to the necessary documentation and procedures that must be completed to formally close a subagreement after its objectives have been met.

Who is required to file Subagreement Close-Out Requirements?

The party that entered into the subagreement, typically the contractor or grant recipient, is required to file the Subagreement Close-Out Requirements.

How to fill out Subagreement Close-Out Requirements?

To fill out Subagreement Close-Out Requirements, review the specific guidelines provided in the subagreement, gather relevant data and documentation, complete the required forms accurately, and submit them as directed.

What is the purpose of Subagreement Close-Out Requirements?

The purpose of Subagreement Close-Out Requirements is to ensure that all obligations and deliverables have been fulfilled, to facilitate final financial reconciliation, and to formally record the completion of the agreement.

What information must be reported on Subagreement Close-Out Requirements?

Information that must be reported includes a summary of the project activities, a final financial report, any outstanding obligations or payments, and confirmation of compliance with all terms of the subagreement.