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MINUTES of the ORDINARY MEETING OF COUNCIL held on WEDNESDAY 22 JULY 2015 in the ALEXANDRA CHAMBERS commencing at 6.00 pm Ordinary meeting of Council Minutes 1 22 July 2015 INDEX 1. PRAYER, OATH &

How to fill out minutes ordinary meeting of

How to fill out minutes of an ordinary meeting:

1. Begin by including the title of the meeting at the top of the document, along with the date, time, and location of the meeting.
2. Write down a list of attendees, including their names and respective roles or positions.
3. Document the agenda items discussed during the meeting. This can be done by creating subheadings for each agenda item and providing a brief summary of the discussion or any decisions made.
4. Note any actions or tasks assigned during the meeting, including the responsible individuals and deadlines.
5. Record any important points raised during the meeting, such as questions, concerns, or suggestions.
6. Include any relevant presentations, reports, or documents discussed during the meeting as attachments or references.
7. Make sure to capture any motions made and their outcomes, including any votes or consensus reached.
8. Conclude the minutes with a summary of the meeting's key takeaways or next steps.

Who needs minutes of an ordinary meeting:

1. The meeting participants: Having accurate minutes helps attendees refresh their memory of the discussions, decisions made, and tasks assigned during the meeting.
2. Stakeholders and management: Minutes provide a record of the meeting for stakeholders who were not present and enable management to stay informed about the progress and outcomes of the meeting.
3. Legal and compliance requirements: In some cases, organizations may be legally required to keep minutes of their meetings as part of record-keeping and compliance obligations.
4. Future reference and documentation: Minutes serve as a historical record of the discussions, decisions, and actions taken during the meeting. They can be referenced in the future for documentation, audits, or reference purposes.
5. Follow-up and accountability: Minutes serve as a reference point for tracking and following up on assigned tasks or actions, ensuring that responsibilities are properly assigned and completed.

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What is minutes ordinary meeting of?

Minutes of an ordinary meeting typically document the discussions, decisions, and actions taken during the meeting.

Who is required to file minutes ordinary meeting of?

The person responsible for taking minutes of the meeting usually files the minutes afterwards. This task is often assigned to a secretary or official recorder.

How to fill out minutes ordinary meeting of?

Minutes of an ordinary meeting are usually structured by documenting the date, time, attendees, agenda items, discussions, decisions made, and any action items assigned.

What is the purpose of minutes ordinary meeting of?

Minutes of an ordinary meeting serve as an official record of what took place during the meeting, including decisions made, and can be used for reference in the future.

What information must be reported on minutes ordinary meeting of?

Information such as date, time, attendees, agenda items, discussions, decisions, and action items should be reported in the minutes of an ordinary meeting.