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REQUEST FOR PROPOSAL FOR WIRELESS CONNECTION TO NEW HIGH SCHOOL PROPOSAL DUE DATE: Monday, June 29, 2009, PROPOSAL DUE TIME: 3:00 PM, CST REQUESTED BY: Kim Johnson, Business Manager KEMP INDEPENDENT

How to fill out request for proposal for

How to fill out a request for proposal:

1. Start by reviewing the requirements: Carefully read and understand the requirements outlined in the request for proposal (RFP). Take note of any specific instructions, evaluation criteria, or deadlines mentioned.
2. Gather necessary information: Collect all the necessary information related to your proposal, including company background, qualifications, relevant experience, and resources. If applicable, gather financial statements, references, and past project samples.
3. Understand the client's needs: It is crucial to thoroughly understand the client's needs and objectives. Make sure you have a clear understanding of what they are looking for and how your proposal can address their requirements effectively.
4. Structure your response: Organize your response in a clear and concise manner. Break down your proposal into sections, including an executive summary, introduction, scope of work, methodology, timeline, pricing, and any additional information requested in the RFP.
5. Address the evaluation criteria: Ensure that your response addresses each evaluation criteria stated in the RFP. Clearly demonstrate how your solution meets the requirements and how it will provide value to the client.
6. Customize your proposal: Tailor your proposal to the specific needs of the client. Showcase your unique selling points and highlight any previous relevant experience you have that aligns with their requirements.
7. Follow submission guidelines: Pay close attention to the submission guidelines provided in the RFP. Make sure to adhere to any formatting, word count, or document type requirements. Submit your proposal within the specified deadline.

Who needs a request for proposal:

1. Companies seeking external vendors or contractors: When a company requires services or products that they do not have in-house, they may issue an RFP to solicit proposals from external vendors or contractors. This allows them to evaluate potential partners based on their capabilities, expertise, and proposed solutions.
2. Government agencies: Government agencies often use RFPs to obtain services, supplies, or infrastructure. This helps ensure fair competition and transparency while allowing agencies to find the best value and quality for their specific needs.
3. Non-profit organizations: Non-profit organizations may also use RFPs when seeking external assistance for projects, fundraising campaigns, or service provision. This allows them to gather information from potential collaborators and make informed decisions about who to partner with.

In summary, filling out a request for proposal involves thoroughly reviewing the requirements, gathering all necessary information, understanding the client's needs, structuring your response, addressing evaluation criteria, customizing your proposal, and following submission guidelines. RFPs are commonly used by companies, government agencies, and non-profit organizations when seeking external vendors, suppliers, or partners.

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