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VIRGINIA PUBLIC SCHOOLS 411 5TH AVENUE SOUTH VIRGINIA, MN 55792 Personnel File Viewing Procedure 1. All personnel files, including the superintendents, shall be kept in a secured, central location
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How to fill out a personnel file viewing procedure form:

01
Start by entering your personal information accurately and completely. This may include your name, employee ID or number, department, and job title.
02
Next, provide details about the purpose of viewing the personnel file. State the reasons why you need access to the file and how it relates to your job responsibilities or any relevant legal requirements.
03
Specify the duration for which you need access to the personnel file. Indicate whether it is a one-time request or if you require ongoing access for a certain period.
04
If applicable, mention any specific documents or sections within the personnel file that you need to access. This could include performance evaluations, disciplinary records, or training certifications.
05
If required, provide justification for the requested access. Explain why it is necessary for your job role, any legal or regulatory requirements, or any other relevant reasons.
06
Sign and date the form to acknowledge that the information provided is accurate and complete.

Who needs a personnel file viewing procedure form:

01
Employees who require access to their own personnel file to review their employment history, performance evaluations, or other relevant documents.
02
Supervisors or managers who need access to their direct reports' personnel files for performance evaluations, disciplinary actions, or job-related decisions.
03
HR personnel or administrators who are responsible for maintaining and managing personnel files and need to access them for various purposes such as internal audits, compliance checks, or responding to legal requests.

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