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Agenda September 14, 2015-Page 1 LYSANDER TOWN BOARD MEETING 8220 LOOP ROAD BALDWINSVILLE, NEW YORK September 14, 2015, Work Session 6:00 PM Conference Room Regular Meeting 7:00 PM Auditorium AGENDA

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1. Begin by gathering all the necessary information, such as the date, time, and location of the meeting. These details are crucial for preparing the agenda accurately.
2. Identify the topics or items to be discussed during the meeting. This can include reports, presentations, discussions, and any other important matters that need to be addressed.
3. Prioritize the items on the agenda based on their importance or urgency. Consider the time constraints and allocate sufficient time for each item, ensuring that the meeting stays on schedule.
4. Create a clear and concise heading for each agenda item. This will help participants quickly understand the purpose of the discussion and stay focused.
5. Provide a brief description or background information for each agenda item. This can help participants come prepared and understand the context of the discussion.
6. Assign owners or responsible parties for each agenda item. This ensures that there is clarity on who will lead the discussion or provide the necessary updates.
7. Allocate specific time slots or durations for each agenda item. This will help manage the meeting's time effectively and prevent any single item from overshadowing others.
8. Consider leaving some buffer time between agenda items to accommodate unexpected delays or discussions that require more time.
9. Include any additional information or attachments that may be required for participants to review before the meeting. This can include reports, documents, or presentations that are relevant to specific agenda items.
10. Proofread the agenda for any errors or inconsistencies before finalizing it. This ensures that the agenda is clear, accurate, and easy to understand for all participants.

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1. Town officials and administrators who need to plan and organize meetings at the local level rely on agendas. The agenda serves as a roadmap for the meeting, ensuring that all topics are covered and discussions stay focused.
2. Members of the public who attend town meetings benefit from having an agenda. It allows them to understand the topics that will be discussed and helps them prepare any questions or concerns they may have.
3. Department heads or committee chairs who need to present reports or updates during town meetings rely on agendas to know when their specific agenda item is scheduled. This allows them to come prepared and deliver their information efficiently.
4. Any individual or group who wishes to have a specific matter discussed at a town meeting can benefit from the use of an agenda. It provides them with the opportunity to request a slot on the agenda and ensures that their item receives proper attention during the meeting.

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