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COUNCIL MEETING MINUTES Thursday, September 24th, 2015 Approved by Council: By email unanimous email vote, ending November 17th, 2015, of all members present at the September 24th meeting Present

How to fill out council meeting minutes

How to fill out council meeting minutes?

1. Start by including the basic information: Begin the minutes by stating the date, time, and location of the council meeting. This helps provide context and establishes a reference point for future discussions.
2. Note the attendees: List the names of the council members, staff, and any other individuals present at the meeting. It's important to record this information to ensure accuracy and transparency.
3. Summarize the agenda: Outline the agenda items discussed during the meeting. Include a brief description of each item and any actions or decisions made. This helps provide a clear record of the meeting's topics and outcomes.
4. Document discussions: Take detailed notes of the discussions that occurred during the meeting. Capture the key points, arguments, and perspectives presented by council members and other participants. It's important to be impartial and accurately reflect the different viewpoints expressed.
5. Record decisions and actions: Note any decisions made or actions agreed upon during the meeting. This includes voting outcomes, motions, resolutions, and assignments of responsibilities. Clearly state who made the motion, who supported it, and whether it was approved or rejected.
6. Include supporting information: Attach any relevant documents, presentations, or reports discussed during the meeting. These help provide additional context and serve as references for future deliberations or decisions.

Who needs council meeting minutes?

1. Council members: The primary audience for council meeting minutes is the governing body itself. Council members may refer back to the minutes as a reminder of decisions made, actions assigned, and discussions held during the meeting. It helps them stay informed and accountable.
2. Staff and administrators: Meeting minutes are also important for staff members who may not have been present at the meeting but need to be aware of the council's decisions and directions. It helps them understand the course of action and any follow-up requirements.
3. Public and stakeholders: Council meeting minutes are often public records and may be requested by stakeholders, community members, or the general public. They provide transparency and ensure that the decisions and actions of the council are accessible to everyone.

In conclusion, filling out council meeting minutes entails capturing important details about the meeting, summarizing agenda items, recording discussions, and documenting decisions and actions. The minutes serve as a valuable resource for council members, staff, and the public, ensuring transparency and accountability within the governing body.

For pdfFiller’s FAQs

What is council meeting minutes?

Council meeting minutes are official recordings of the proceedings and actions taken during a meeting of a council or governing body.

Who is required to file council meeting minutes?

The clerk or secretary of the council or governing body is typically responsible for filing council meeting minutes.

How to fill out council meeting minutes?

Council meeting minutes should include details such as the date and time of the meeting, attendance, agenda items, discussions, decisions made, and any other relevant information.

What is the purpose of council meeting minutes?

The purpose of council meeting minutes is to provide a formal record of the proceedings and decisions made during a meeting.

What information must be reported on council meeting minutes?

Council meeting minutes should report on the date and time of the meeting, attendees, agenda items, discussions, decisions, and any other relevant information.

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