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*REVISED* Mayor and Board of Trustees Regular Board Meeting Final Agenda 5 Plaza Drive Woodridge, IL 60517 http://www.vil.woodridge.il.us Thursday, October 25, 2012 7:30 PM Perch Board Room Visitors

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1. Begin by identifying the purpose of the discussion. Understand the topic or issue you wish to discuss and the objectives you want to achieve.
2. Create a clear agenda. Outline the key points or questions you want to cover during the discussion. This will help keep the conversation focused and organized.
3. Determine the format of the discussion. Decide whether it will be an informal conversation, a formal meeting, or a structured debate. Choose a format that suits the nature of the topic and the audience involved.
4. Invite relevant participants. Consider who needs to be involved in the discussion based on their expertise, knowledge, or authority on the subject matter. Ensure you have a diverse group to encourage different perspectives.
5. Set a date, time, and location for the discussion. Make sure it is convenient for all participants and provides a comfortable setting conducive to open communication.
6. Prepare any necessary materials or information in advance. If there are documents, reports, or data that participants should review beforehand, distribute them accordingly. This will help ensure everyone is well-informed during the discussion.
7. Facilitate the discussion effectively. As the person leading the discussion, it is crucial to encourage active participation from all attendees. Be respectful of everyone's opinions, manage any conflicts that arise, and keep the conversation on track.
8. Take notes during the discussion. Document key ideas, agreements, decisions, or action items. This will serve as a reference for follow-up and accountability.
9. Summarize the discussion outcomes. Towards the end of the discussion, recap the main points, decisions, and any next steps that were agreed upon. Make sure everyone understands the conclusions reached.
10. Follow up after the discussion. Share the summarized outcomes with all participants and assign any action items or responsibilities. Maintain communication to ensure progress is made on any agreed-upon tasks.

Who needs anyone wishing to discuss:

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5. Facilitators or moderators responsible for organizing and leading discussions in various settings such as conferences, meetings, or workshops.
6. Leaders or managers aiming to engage their team members in open dialogue and encourage active participation in decision-making processes.

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