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PLANNING BOARD MEETING MINUTES Thursday, February 4, 2016, Town Hall Meeting Room 6:30 p.m. Call to Order Chair David Andreessen called the meeting to order Pledge of Allegiance Introduction of Board

How to fill out planning board meeting minutes

How to fill out planning board meeting minutes:

1. Start by including the basic information such as the date, time, and location of the meeting.
2. Next, note the names of the attendees, including board members, staff, and any members of the public or presenters.
3. Begin recording the meeting proceedings, summarizing the key points of discussion, decisions made, and any action items assigned.
4. Use clear and concise language, avoiding unnecessary jargon or technical terms.
5. If there are any presentations or reports shared during the meeting, make sure to include a brief summary of the content.
6. Document any votes taken, including the name of the person making the motion, the second, and the outcome (e.g., passed or failed).
7. Include any public comments or questions raised during the meeting, as well as the board's response or decision.
8. Make sure to record any deadlines or follow-up tasks assigned during the meeting.
9. Conclude the minutes by noting the time of adjournment and any announcements made.
10. Review and proofread the minutes before distributing them to attendees and filing them for future reference.

Who needs planning board meeting minutes:

1. Board members: Planning board meeting minutes serve as an official record of the discussions, decisions, and actions taken during the meeting. Board members rely on the minutes to refresh their memory, ensure accuracy, and provide transparency.
2. Staff and stakeholders: Planning board meeting minutes provide valuable information to staff members involved in implementing the decisions made during the meeting. Additionally, stakeholders, such as community members or organizations affected by the planning board's actions, can reference the minutes to stay informed.
3. Legal and regulatory authorities: Planning board meeting minutes are often required by law or regulation to demonstrate compliance with procedural requirements and to provide evidence of decision-making processes. These minutes may be requested by higher-level authorities or used in legal proceedings if necessary.

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What is planning board meeting minutes?

Planning board meeting minutes are a formal record of the discussions, decisions, and actions taken during a planning board meeting.

Who is required to file planning board meeting minutes?

The secretary or designated individual responsible for taking minutes is usually required to file planning board meeting minutes.

How to fill out planning board meeting minutes?

Planning board meeting minutes should include the date and time of the meeting, list of attendees, agenda items, discussions, decisions, and any actions taken.

What is the purpose of planning board meeting minutes?

The purpose of planning board meeting minutes is to document the proceedings of the meeting and serve as a reference for future decision-making and accountability.

What information must be reported on planning board meeting minutes?

Information such as attendance, agenda items, discussions, decisions, and actions taken must be reported on planning board meeting minutes.

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