Get the free External User Network Access Request andor Change Form

External User Network Access Request and/or Change Form Please complete and return this page to HIM. Phone 7514228 Fax 7563523 **INCOMPLETE FORMS WILL NOT BE PROCESSED** Request Type: Add (New User)

How to fill out external user network access

How to fill out external user network access:

1. Identify the purpose: Determine why the external user needs access to the network. Is it for collaboration, file sharing, or specific applications?
2. Gather necessary information: Collect details about the external user, such as their name, email address, and contact number. Additionally, determine the duration for which network access is required.
3. Determine access level: Decide what level of access the external user needs. Will they have full access to all network resources or restricted access to specific folders or applications?
4. Evaluate security risks: Assess the potential security risks associated with granting network access to the external user. Ensure proper protocols and safeguards are in place to protect sensitive data.
5. Obtain approval: Seek the necessary approvals from relevant authorities, such as IT department or network administrators. Include a justification for the need to provide network access to an external user.
6. Document and record: Maintain proper documentation of the request, approvals, and any associated agreements or contracts. This will help track the network access and facilitate future audits if required.

Who needs external user network access:

1. Employees working remotely: External users who are employees but temporarily working from outside the office may require network access to perform their tasks.
2. Contractors and consultants: Third-party contractors or consultants hired to work on specific projects may need temporary access to the network to collaborate with internal teams.
3. Clients or partners: External users who are clients or business partners may require network access to access shared files, participate in discussions, or collaborate on joint initiatives.
4. Vendors or suppliers: Certain vendors or suppliers may need network access to manage inventory, orders, or support services for seamless integration with the organization's systems.

Note: It is essential to evaluate the need for external user network access on a case-by-case basis, ensuring that proper security measures are in place to protect sensitive information.

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