Get the free IT PROCUREMENT EXCEPTION AUTHORIZATION - UNB

IT PROCUREMENT EXCEPTION AUTHORIZATION To: CC (Level 1 /Technical Support): ITS Procurement has received a request from, a Faculty/Staff member from your Department/Faculty for the purchase of nontendered

How to fill out it procurement exception authorization

How to fill out IT procurement exception authorization:

1. Gather necessary information: Before starting the process, gather all the relevant information required to fill out the IT procurement exception authorization form. This may include details about the IT procurement request, the reason for seeking an exception, and any supporting documentation.
2. Review the form: Carefully read through the IT procurement exception authorization form to understand the specific fields that need to be completed. Make note of any instructions or guidelines provided.
3. Provide requester details: Start by filling out the requester's information, including their name, contact information, and department. Ensure that the details are accurate and up-to-date.
4. Describe the IT procurement request: In this section, provide a detailed description of the IT procurement request that requires an exception. Include information such as the type of IT equipment or software needed, the purpose of the procurement, and any specific requirements or specifications.
5. Justify the need for exception: Explain why an exception is necessary for this IT procurement request. Provide a clear and concise explanation, highlighting any unique circumstances or business needs that justify the exception. Be sure to support your justification with relevant facts or data.
6. Attach supporting documents: If there are any supporting documents that further validate the need for an exception, attach them to the form. These could include quotes from vendors, technical specifications, or any other relevant documents that strengthen the case for exception.

Who needs IT procurement exception authorization?

1. Department heads: In most organizations, department heads or managers are responsible for overseeing IT procurement activities within their respective departments. They may need to seek exception authorization to deviate from the standard procurement processes or bypass certain approval levels.
2. IT personnel: IT professionals who are directly involved in the procurement process may also require exception authorization. This could be due to the unique nature of the IT equipment or software being procured, or if there are time constraints that necessitate bypassing certain steps.
3. Finance or procurement teams: Depending on the organizational structure, finance or procurement teams may be responsible for reviewing and approving IT procurement requests. If they receive a request that requires an exception, they will need to seek authorization to proceed with the procurement.

In conclusion, filling out the IT procurement exception authorization form involves gathering information, providing requester details, describing the IT procurement request, justifying the need for an exception, and attaching any supporting documents. Various stakeholders such as department heads, IT personnel, and finance or procurement teams may require this authorization, depending on their roles and responsibilities in the procurement process.

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What is it procurement exception authorization?

It procurement exception authorization is the process of requesting approval to deviate from standard procurement procedures.

Who is required to file it procurement exception authorization?

Anyone within the organization who wants to make a purchase that does not comply with standard procurement procedures.

How to fill out it procurement exception authorization?

To fill out it procurement exception authorization, you must provide details about the purchase, justification for the deviation, and approval from the appropriate authority.

What is the purpose of it procurement exception authorization?

The purpose of it procurement exception authorization is to ensure that non-standard purchases are properly reviewed and approved.

What information must be reported on it procurement exception authorization?

Information such as the description of the purchase, reason for the exception, desired supplier, and approval signatures.