Get the free ENTERTAINMENT EXPENSE VOUCHER - afsucdavisedu

ENTERTAINMENT EXPENSE VOUCHER If the vendor accepts credit cards, please utilize the Travel and Entertainment card instead of this form. * Required Refer to UCD PPM Section 33080, Entertainment, and

How to fill out entertainment expense voucher

How to fill out an entertainment expense voucher:

1. Obtain the necessary form: First, you need to acquire the entertainment expense voucher form. This form is usually provided by your company's finance or accounting department. If you cannot locate the form, reach out to your supervisor or the relevant department for assistance.
2. Fill in the basic information: Start by entering your personal details, such as your name, employee ID or number, and contact information. Additionally, provide the relevant date or period for which the expenses occurred.
3. Provide details of the entertainment event: Specify the nature of the entertainment event, including the purpose, location, and date. Be precise and concise while explaining the event to avoid any confusion or misunderstandings.
4. Document the attendees: List the names and positions of all individuals who attended the entertainment event. This not only helps for record-keeping purposes but also provides transparency and ensures that the expenses comply with company policies or regulations.
5. Breakdown of expenses: Clearly outline the different types of expenses incurred during the entertainment event. This can include items like food, beverages, venue charges, transportation costs, and any other related expenditures. Specify the amount for each category, ensuring that the calculations are accurate.
6. Attach supporting documentation: Remember to attach any applicable receipts, invoices, or bills that prove the expenses mentioned on the voucher. This helps validate the accuracy and legitimacy of the expenses claimed. Ensure that the documents are legible and include all relevant details.
7. Get approval and submit: Once you have completed the form and attached the necessary documents, forward the entertainment expense voucher to the appropriate person or department for approval. This may be your supervisor, manager, or the finance department, depending on your company's procedures. Double-check if there are any additional steps like obtaining signatures before the final submission.

Who needs an entertainment expense voucher?

1. Employees incurring entertainment expenses: Anyone within a company who is responsible for organizing or participating in entertainment-related activities may need to fill out an entertainment expense voucher. This includes salespeople, executives, event planners, and employees involved in client-facing roles.
2. Companies with entertainment policies: Organizations that have established guidelines or policies regarding entertainment expenses typically require their employees to submit an entertainment expense voucher. This helps ensure that the expenses are properly tracked, approved, and comply with any regulatory or budgetary requirements.
3. Finance or accounting departments: Within a company, the finance or accounting department is often responsible for monitoring and managing expenses. They rely on the information provided in entertainment expense vouchers to accurately record and account for these expenditures.

For pdfFiller’s FAQs

Can I sign the entertainment expense voucher electronically in Chrome?

Yes. By adding the solution to your Chrome browser, you can use pdfFiller to eSign documents and enjoy all of the features of the PDF editor in one place. Use the extension to create a legally-binding eSignature by drawing it, typing it, or uploading a picture of your handwritten signature. Whatever you choose, you will be able to eSign your entertainment expense voucher in seconds.

Can I create an electronic signature for signing my entertainment expense voucher in Gmail?

Use pdfFiller's Gmail add-on to upload, type, or draw a signature. Your entertainment expense voucher and other papers may be signed using pdfFiller. Register for a free account to preserve signed papers and signatures.

Can I edit entertainment expense voucher on an Android device?

The pdfFiller app for Android allows you to edit PDF files like entertainment expense voucher. Mobile document editing, signing, and sending. Install the app to ease document management anywhere.

What is entertainment expense voucher?

An entertainment expense voucher is a document used to record and track expenses related to entertainment activities.

Who is required to file entertainment expense voucher?

Employees or businesses that incur entertainment expenses and wish to claim them as deductions or reimbursement are required to file entertainment expense voucher.

How to fill out entertainment expense voucher?

To fill out an entertainment expense voucher, one must include details such as date, description of entertainment activity, amount spent, and business purpose of the expense.

What is the purpose of entertainment expense voucher?

The purpose of entertainment expense voucher is to accurately track and document entertainment expenses for tax or reimbursement purposes.

What information must be reported on entertainment expense voucher?

Information such as date, description of entertainment activity, amount spent, attendees, and business purpose must be reported on entertainment expense voucher.