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This document records the proceedings of the City Council of Trenton, Michigan, including public hearings, regular meetings, appointments, communications, and ordinances discussed on August 1, 2011.
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Gather all relevant documents and information needed for the proceedings.
02
Start with the date and time of the meeting at the top of the record.
03
List the members present and absent during the meeting.
04
Write a brief summary of the key discussions that took place.
05
Document all motions made, including the names of those who proposed and seconded them.
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Note the results of the votes taken on each motion.
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Include any public comments and feedback provided during the proceedings.
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Ensure the record is signed by the chairperson or presiding officer.

Who needs RECORD OF CITY COUNCIL PROCEEDINGS?

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City officials who need a formal record of council decisions.
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Residents who wish to stay informed about local government activities.
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History researchers and local historians documenting municipal actions.
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Legal entities involved in matters where city council decisions are pertinent.
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First published in 1868, the Pittsburgh Municipal Record is an annual compilation of the proceedings of Pittsburgh City Council, including meeting minutes and legislation.
The title of the resolution must appropriately reflect the intent. Resolutions begin with "Whereas" statements, which provides the basic facts and reasons for the resolution, and conclude with "Resolved" statements which, identifies the specific proposal for the requestor's course of action.
Each draft resolution is one long sentence with sections separated by commas and semicolons. The subject of the sentence is the body making the statement (e.g., Plenary Committee). The preamble and operative sections then describe the current situation and actions that the committee will take.
The body of a resolution is written as a long sentence, and starts with the name of the committee, followed by a comma. The remainder of the body of a resolution is divided into two parts: preambulatory clauses and operative clauses.
Tips for Writing and Passing an Effective Resolution Build a Broad Coalition. Study legislative processes in your town or city. Focus on using mandatory language (“shall” “must” “will”, etc.) Be textually accurate. Allow for revisions. Maintain your community network.
A resolution is a written action or decision of a municipality that usually does not require the legal processing of an ordinance. This form of City Council action cannot contain penalty clauses.

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RECORD OF CITY COUNCIL PROCEEDINGS is an official document that captures the discussions, decisions, and actions taken during city council meetings.
Typically, the city clerk or an appointed official is required to file the RECORD OF CITY COUNCIL PROCEEDINGS after each city council meeting.
To fill out the RECORD OF CITY COUNCIL PROCEEDINGS, document the date, time, and location of the meeting, list attendees, summarize discussions, note decisions made, and record any votes or motions.
The purpose of RECORD OF CITY COUNCIL PROCEEDINGS is to provide a formal record of the city council's actions and ensure transparency and accountability to the public.
The RECORD OF CITY COUNCIL PROCEEDINGS must report the meeting date, participants, topics discussed, decisions made, vote outcomes, and any resolutions or ordinances adopted.
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