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AGENDA REPORT TO CITY COUNCILMEETING DATE:January 1, 2016TO:Mayor and City CouncilTITLE:GUIDELINES FOR PREPARING CITY COUNCIL MINUTESRECOMMENDED ACTION: Approve transitioning to action or brief summary

How to fill out agenda report to city

How to fill out an agenda report to the city:

1. Identify the purpose: Start by clearly understanding the purpose of the agenda report. Determine if it is for a specific meeting, project, or proposal.
2. Gather necessary information: Collect all the relevant details that need to be included in the agenda report. This may include dates, times, locations, names of individuals involved, and any supporting documents.
3. Title and introduction: Begin the agenda report with a concise and descriptive title. Follow it with a brief introduction that outlines the main objective or purpose of the report.
4. Agenda items: Create a clear and organized list of the agenda items that need to be discussed or addressed. Arrange them in a logical order, starting with the most important or time-sensitive ones.
5. Provide background information: For each agenda item, provide sufficient background information to give readers context. Explain why the item is being included and any relevant history or previous discussions related to it.
6. State objectives and actions: Clearly state the objectives or desired outcomes for each agenda item. Identify the actions or decisions that need to be taken and specify who is responsible for each task.
7. Include supporting materials: Attach any supporting materials or documents that are relevant to the agenda items. This could include research findings, presentations, or detailed reports.
8. Conclusion and summary: End the agenda report with a conclusion that summarizes the main points discussed and emphasizes the key actions or decisions to be made.

Who needs agenda report to the city:

1. Municipal officials: Agenda reports are often prepared for city council members, mayors, or other municipal officials who need to be informed and make decisions regarding various matters.
2. City department heads: Department heads within the city administration may also require agenda reports to stay updated on specific issues or projects related to their departments.
3. Stakeholders and community members: In some cases, agenda reports may be shared with stakeholders or community members who have a vested interest in the topics being discussed or decisions being made.

Overall, agenda reports are necessary for effective communication, decision-making, and ensuring transparency within the city administration and its interactions with stakeholders.

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