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Employment RecordKeeping & Retention Workshop Speaker: Gary A. Chamberlin Location & Date: Grand Rapids Kalamazoo Time: Registration Program Tuesday, March 10, 2009, Wednesday, March 18, 2009 8:15

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How to fill out employment recordkeeping

How to fill out employment recordkeeping:

01

Gather all necessary documents

1.1

Collect employee information such as name, address, social security number, and start date.

1.2

Keep track of job titles, positions, and any changes in employment status.

1.3

Maintain records of pay rates, hours worked, and overtime hours.

02

Establish a filing system

2.1

Create separate folders or files for each employee.

2.2

Organize the records in a logical order, such as alphabetically by last name or by employee ID number.

2.3

Use electronic or physical filing systems, depending on your preference and resources.

03

Keep track of important dates

3.1

Record the start and end dates of employment for each employee.

3.2

Note any significant events, such as promotions, terminations, or leaves of absence.

3.3

Keep track of performance reviews, disciplinary actions, and training sessions.

04

Document salary and benefits information

4.1

Record the employee's salary or wage, including any changes or adjustments over time.

4.2

Maintain a record of paid time off, sick leave, and other benefits provided to the employee.

4.3

Keep track of any deductions or contributions made to retirement plans or health insurance.

05

Record any incidents or accidents

5.1

Document any workplace accidents or injuries that occur.

5.2

Keep track of incident reports, medical treatment, and workers' compensation claims.

5.3

Maintain records related to workplace safety and compliance with occupational health regulations.

Who needs employment recordkeeping:

01

Employers - as legally required, employers need to keep employment records for their current and former employees.

02

Human resources departments - HR departments use employment recordkeeping to maintain employee data, track performance, and ensure legal compliance.

03

Government agencies - government agencies may request employment records during audits or investigations to verify compliance with labor laws.

04

Employees - employees may also benefit from employment recordkeeping by having a documented record of their employment history, wages, and benefits.

Note: It is essential to consult with legal professionals or human resources specialists to ensure compliance with specific legal and regulatory requirements for employment recordkeeping.

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