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Deans Office Medical Faculty Doctoral Supervision Agreement between Name and title of supervisor (habilitated or professor) Institution and Doctoral student Address Email Cosupervision by a team member

How to fill out doctoral supervision agreement

Who needs doctoral supervision agreement?

1. Doctoral students: Any student pursuing a doctoral degree and receiving guidance and support from a designated supervisor throughout their research process would require a doctoral supervision agreement.
2. Supervisors: Doctoral supervisors who will be providing mentorship, guidance, and oversight to the doctoral students would also need to participate in the agreement.

How to fill out a doctoral supervision agreement:

1. Identify the parties involved: Clearly state the names and contact information of the doctoral student and the designated supervisor. Include their official affiliations or institutional roles, such as the university department they belong to.
2. Define the scope of supervision: Outline the specific areas of research or study that the agreement will cover. This could include the subject or topic of the doctoral research, expected outcomes, and any specialized areas of expertise required from the supervisor.
3. Specify the duration of the agreement: Determine the start and end dates of the supervision period. This could correspond to the overall length of the doctoral program or be adjusted based on individual circumstances.
4. Outline the responsibilities of the doctoral student: Clearly lay out the expectations for the student, such as regular progress updates, meeting attendance, submission of drafts or milestones, and following ethical guidelines.
5. Detail the responsibilities of the supervisor: Clearly define the duties of the supervisor, including providing regular feedback, offering guidance, participating in meetings, assisting with necessary resources or contacts, and ensuring ethical conduct.
6. Collaboratively establish a communication plan: Agree on the preferred methods and frequency of communication between the student and the supervisor. This could include in-person meetings, email correspondence, virtual communication tools, or any other suitable means of contact.
7. Discuss any financial arrangements: If applicable, address any financial matters related to the supervision arrangement, such as funding for research expenses, stipends, or grants. Clarify who will be responsible for covering these costs.
8. Include confidentiality and intellectual property clauses: Ensure that both parties understand and agree upon the handling of sensitive information, intellectual property rights, and any potential conflicts of interest that might arise during the supervision process.
9. Seek legal or institutional advice if necessary: If there are specific regulations, policies, or requirements set by the institution or governing body, consider consulting legal or institutional resources to ensure the agreement adheres to the necessary guidelines.
10. Sign and date the agreement: Once all the terms have been discussed, agreed upon, and reviewed, both the doctoral student and supervisor should sign and date the agreement to indicate their commitment to the outlined terms and conditions.

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What is doctoral supervision agreement?

The doctoral supervision agreement is a formal contract between a PhD student and their supervisor that outlines the roles, responsibilities, and expectations of both parties during the supervision process.

Who is required to file doctoral supervision agreement?

Both the PhD student and the supervisor are required to sign and file the doctoral supervision agreement.

How to fill out doctoral supervision agreement?

The doctoral supervision agreement can be filled out by discussing and agreeing upon the terms with the supervisor, and then signing and submitting the document to the appropriate department.

What is the purpose of doctoral supervision agreement?

The purpose of the doctoral supervision agreement is to ensure clear communication, mutual understanding, and accountability between the PhD student and supervisor throughout the research process.

What information must be reported on doctoral supervision agreement?

The doctoral supervision agreement typically includes details about the research project, timelines, milestones, supervision meetings, feedback mechanisms, and any other relevant expectations.