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Board Use of Information Survey of Board Members of Public Sector Organizations in BC About the Survey Fax As a member of a public sector Board, you have been selected to participate in this survey

How to fill out if responding by fax

How to fill out if responding by fax:

1. Start by reviewing the document that you need to respond to. Familiarize yourself with the questions or sections that require your input.
2. Prepare the necessary documents or information that you need to include in your response. This may include forms, supporting documents, or any additional materials required.
3. Use a reliable fax machine with a clear and functional fax line. Make sure the machine is properly connected and in good working condition.
4. Place the document in the fax machine's feeder tray or scanner. Ensure that it is aligned and positioned correctly.
5. Dial the recipient's fax number. Double-check the number for accuracy to avoid sending your response to the wrong recipient.
6. Start the fax transmission. Follow the specific instructions for your fax machine to initiate the sending process. This may involve pressing a "Send" button or selecting a sending option on the machine's display.
7. Monitor the transmission progress. Most fax machines provide a status update on the screen or through audible signals. Wait until the transmission is successfully completed.
8. Keep the confirmation page or transmission report received from the fax machine. This serves as proof that you have successfully sent your response.

Who needs to respond by fax:

1. People or organizations that require a physical copy or a paper trail of the response. Faxing documents ensures that there is a hard copy available for record-keeping purposes.
2. Individuals or businesses that do not have access to email or prefer not to use electronic methods for document transfer. Faxing provides an alternative communication channel.
3. Some legal or government institutions may still require or prefer receiving documents via fax. It is important to check with the receiving party to confirm their preferred method of response.

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