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Council Minutes 11th December 2014 PH ECC Offices Haas Present: Tom Mooney (Chair) Michael Brennan Stephen Brady Thomas Keane Shane Mooney Cathay O'Donnell Glenna Woods Prof Patrick Puckett Apologies:

How to fill out council minutes - phecitie

How to fill out council minutes - phecitie:

1. Begin by gathering all necessary materials, including a notepad or laptop, pens or keyboards, and a copy of the agenda for the council meeting.
2. As the meeting starts, start taking notes of the key points discussed, decisions made, and actions taken by the council members. Be sure to include the name of the speaker for each point to accurately record the discussion.
3. Use concise and clear language to capture the essence of each agenda item and any related discussions. Avoid lengthy sentences or unnecessary details.
4. Include any official statements or reports given during the meeting, such as financial updates or progress reports, in the minutes. Make sure to attribute these statements to the appropriate individuals.
5. Record any voting results or motions made during the meeting. Note the outcome of each vote and whether it was carried, defeated, or tied.
6. Be sure to include any deadlines or follow-up actions mentioned during the meeting. These details are crucial for tracking progress and accountability.
7. Conclude the minutes with a summary of the meeting, highlighting any key decisions or actions taken by the council.
8. Review and proofread the minutes for accuracy and clarity before finalizing them. Correct any typos or errors, and make sure all necessary information is included and presented in a logical order.
9. Distribute the finalized minutes to all council members and other relevant stakeholders within a reasonable timeframe after the meeting.
10. Keep a copy of the minutes for future reference, as they often serve as an important record of the council's actions and discussions.

Who needs council minutes - phecitie?

1. Council members: Council minutes serve as a record of the decisions and actions taken during council meetings, allowing members to review and refer back to past discussions.
2. Administrative staff: Minutes provide a comprehensive summary of council activities, ensuring that important information is documented for administrative purposes.
3. Legal entities: Council minutes may be required for legal and compliance purposes, as they often serve as evidence of decision-making and can be referenced in case of disputes or inquiries.
4. Public or stakeholders: Open, transparent governance involves sharing council minutes with the public or relevant stakeholders, enabling them to stay informed about the council's work and decisions.

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