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EDI 855 DOCUMENT ELEMENT CONDITION NAME DATA ISA ISA01 ISA02 ISA03 ISA04 ISA05 ISA06 ISA07 ISA08 ISA09 ISA10 ISA11 ISA12 ISA13 ISA14 ISA15 GS M M M M M M M M M M M M M M M INTERCHANGE CONTROL HEADER

How to fill out edi 855 document

How to fill out an EDI 855 document:

1. Start by identifying the purpose of the EDI 855 document. It is commonly known as the Purchase Order Acknowledgment, which is used by suppliers to confirm the receipt and acceptance of a purchase order from a buyer.
2. Begin by filling out the header section of the EDI 855 form. This includes information such as the sender's and receiver's company names, addresses, and contact details.
3. Next, enter the transaction set control number, which is a unique identifier assigned to the EDI transmission. This number helps in tracking and ensuring the accuracy of the document.
4. Fill out the Purchase Order Reference section, providing the relevant details from the original purchase order you are acknowledging. This includes the purchase order number, date, and any other pertinent information requested by the buyer.
5. Proceed with the acknowledgment portion of the EDI 855 document. Here, you will indicate whether you are accepting, rejecting, or making changes to the purchase order. Provide specific reasons if any modifications or rejections are necessary.
6. If accepting the purchase order, include details such as the quantity, price, and availability of each item ordered by the buyer. Ensure that all information is accurate to avoid any confusion or discrepancy.
7. Add any additional acknowledgments or information required by the buyer. This may include acknowledgments for back-orders, substitutions, or pricing discrepancies.
8. Review the completed EDI 855 document for any errors or missing information. Double-check all fields and cross-reference the details against the original purchase order to ensure accuracy.
9. Once you have verified the document, save and transmit the EDI 855 to the appropriate recipient using the agreed-upon communication method, such as through an EDI VAN or directly to the buyer's EDI system.

Who needs an EDI 855 document?

1. Suppliers or vendors who receive purchase orders from buyers require the use of an EDI 855 document. It serves as a means for them to acknowledge, accept, reject, or modify the purchase order received, ensuring effective communication and documentation between both parties.
2. Retailers, wholesalers, or any company that issues purchase orders to vendors may require suppliers to complete an EDI 855 document. It allows them to track and confirm the supplier's receipt and acceptance of the purchase order, streamlining the purchasing process.
3. Additionally, companies that utilize electronic data interchange (EDI) systems for their procurement processes may mandate the use of the EDI 855 document to maintain consistency and efficiency in their supply chain operations.

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