Get the free SoleSingle Source Justification Form - Columbia SIPA - sipa columbia

COLUMBIA UNIVERSITY IN THE CITY OF NEW YORK PURCHASING OFFICE 615 WEST 131 STREET 3RD FLOOR NEW YORK, NY 10027 Sole/Single Source Justification Form To: Purchasing Office d Requisition #: Department

How to fill out solesingle source justification form

How to fill out solesingle source justification form?

1. Start by providing your personal information, including your name, contact details, and position within the organization. This ensures that the form is properly identified and processed.
2. Indicate the purpose of the justification form. Clearly state the reasons why a single source procurement is necessary, such as unique specifications, technical compatibility, or specific expertise required.
3. Justify the need for a single source procurement. Explain why alternatives to a sole source provider are not feasible or would result in significant disadvantages, such as increased costs, time delays, or compromised quality.
4. Outline the process followed to identify the single source provider. Describe the research conducted, negotiations held, or any other actions taken to evaluate available options and determine that a sole source approach is the most appropriate.
5. Include any supporting documentation that strengthens your justification. This can include quotes or proposals from the single source provider, relevant market research, or expert opinions.
6. Clearly state the expected benefits and advantages of choosing a sole source provider. Emphasize how this decision will ultimately benefit the organization, whether through cost savings, time efficiency, or enhanced quality.
7. Address any potential conflicts of interest that may arise from the sole source procurement. Be transparent and ensure that all stakeholders are aware of any partnerships, affiliations, or close relationships with the provider being chosen.
8. Seek approval from the appropriate authorities within your organization. This may involve submitting the filled out form to your supervisor, procurement department, or any other designated decision-makers.

Who needs solesingle source justification form?

1. Organizations or individuals who require goods or services from a specific provider without considering alternative options.
2. Procurement departments responsible for ensuring transparency and accountability in the procurement process.
3. Decision-makers within an organization who need to evaluate and approve the use of a sole source provider.
4. Organizations operating in specialized industries or with unique requirements that can only be met by one specific supplier.

The solesingle source justification form is necessary to document the decision-making process and justify why a sole source procurement is the most appropriate course of action.

For pdfFiller’s FAQs

What is solesingle source justification form?

The solesingle source justification form is a document used to justify the decision to award a contract to a single source without competitive bidding.

Who is required to file solesingle source justification form?

Government agencies or organizations that are awarding contracts to a single source without competitive bidding are required to file the solesingle source justification form.

How to fill out solesingle source justification form?

The form typically requires information such as the rationale for selecting a single source, the cost and benefits analysis, and supporting documentation.

What is the purpose of solesingle source justification form?

The purpose of the solesingle source justification form is to ensure transparency and accountability in the procurement process.

What information must be reported on solesingle source justification form?

Information such as the justification for selecting a single source, the contract amount, and any cost and benefits analysis must be reported on the form.

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