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PLANNING & ZONING COMMISSION AGENDA TUESDAY, AUGUST 18, 2015 6:30 PM City Council Chambers 2801 Ranch Road 1869 Clyde Davis P & Z Chairperson Patrick Harlow Commissioner Bill Chapman Commissioner

How to fill out planning zoning commission agenda

How to fill out a planning zoning commission agenda:

1. Start by gathering all the necessary information and documents related to the items you want to include in the agenda. This can include zoning permit applications, site plans, public hearing notices, staff reports, or any other relevant materials.
2. Organize the agenda in a logical order, considering the importance and urgency of each item. It is common to include a call to order, approval of previous meeting minutes, public comment period, followed by the specific items on the agenda.
3. Clearly state the title or description of each item on the agenda. It should be concise and specific to provide a clear understanding of what will be discussed or decided.
4. Provide background information for each agenda item to give context to the attendees. Include any relevant facts, history, or recommendations from staff or other experts.
5. Assign a specific amount of time for each agenda item, allowing for ample discussion and decision making. This helps ensure that the meeting stays on schedule and allows for opportunities for public input.
6. Include any necessary action items or motions that may be required during the meeting. This can include approving or denying applications, amending regulations, or discussing future planning initiatives.
7. Review and proofread the agenda for any errors or omissions before distributing it to commission members and the public. Ensure that all relevant attachments, exhibits, or maps are properly included.
8. Finally, distribute the agenda to all members of the planning zoning commission and make it available to the public through the commission's website or other communication channels.

Who needs a planning zoning commission agenda?

1. Members of the planning zoning commission: The agenda helps them understand the topics to be discussed and make informed decisions. It allows them to review background information, conduct research, and engage in meaningful discussions during the meeting.
2. Municipal staff: The agenda provides clarity on the items to be considered, allowing relevant department staff to prepare reports, gather necessary information, and provide recommendations to the commission.
3. Applicants and the public: The agenda informs them about upcoming meetings and what topics will be discussed. It allows interested parties to attend the meeting, provide input, or voice concerns related to specific agenda items.

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