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PRO FORMA INVOICE SENT BY: Company Name:............................................................................. Address:...........................................................................................

How to fill out pro forma invoice

1. To fill out a pro forma invoice, start by including your business name, contact information, and the recipient's information at the top of the document.
2. Next, clearly state that it is a pro forma invoice and provide a unique reference number or invoice date for tracking purposes.
3. Include a detailed description of the goods or services being provided, including quantity, unit price, and total cost.
4. If applicable, mention any discounts, taxes, or shipping charges that need to be included in the total amount.
5. Specify the payment terms, such as the due date and preferred payment method.
6. Provide your business's banking details if the recipient needs to make a direct bank transfer.
7. Include any additional terms or conditions that are relevant to the transaction, such as return policies or warranties.
8. Finally, sign and date the pro forma invoice, making it legally binding.

Who needs a pro forma invoice?

1. Anyone engaging in international trade may need a pro forma invoice. It is commonly used for customs purposes to provide a preview of the goods and their value before they are shipped.
2. Importers or exporters often use pro forma invoices to obtain necessary licenses, permits, or foreign currency exchange.
3. Some buyers require a pro forma invoice to initiate the procurement process and obtain approval from their organization before making a purchase.
4. Pro forma invoices can also be used for internal purposes within a business to estimate the cost of products or services before issuing a formal invoice.
5. Additionally, pro forma invoices are used in situations where the sale is not yet complete, such as in pre-payment or advance payment scenarios.

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What is pro forma invoice?

A pro forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods.

Who is required to file pro forma invoice?

Exporters or sellers are required to file pro forma invoices.

How to fill out pro forma invoice?

To fill out a pro forma invoice, include details such as buyer and seller information, product description, quantities, prices, and delivery terms.

What is the purpose of pro forma invoice?

The purpose of a pro forma invoice is to provide the buyer with a preview of the final invoice and to secure payment before the actual goods are delivered.

What information must be reported on pro forma invoice?

Information such as seller and buyer details, product description, quantities, prices, delivery terms, and payment terms must be reported on a pro forma invoice.