Get the free Request for quotation - Philippine Science High School System - pshs edu

Republic of the Philippines Department of Science and Technology PHILIPPINE SCIENCE HIGH SCHOOL CENTRAL MINDANAO CAMPUS BIDS AND AWARDS COMMITTEE Lanka, Bali, Lana Del North Telephone Nos. (063) 8360098

How to fill out request for quotation

How to fill out a request for quotation:

1. Start by gathering all the necessary information. This includes the details of the product or service you are seeking, such as specifications, quantities, and any other specific requirements.
2. Research potential suppliers that can provide the product or service you need. Look for reputable companies with positive reviews and compare their prices and delivery terms.
3. Use a standardized template for your request for quotation. This will ensure that all necessary information is included and makes it easier for suppliers to understand and provide accurate quotes. Include your company name, contact details, and a clear description of what you are requesting.
4. Clearly state the desired quantity and any specific requirements or timelines. The more detailed and precise you are, the more accurate the quotes you receive will be.
5. Decide on a deadline for suppliers to submit their quotes. This allows you to compare all offers and make an informed decision within a reasonable time frame.
6. Send out the request for quotation to the selected suppliers. Depending on the number of potential suppliers, you may choose to send it via email or through an online platform.
7. Follow up with the suppliers to ensure they received the request for quotation and to address any questions or clarifications they may have.
8. Once you start receiving quotes, carefully evaluate each one. Look beyond just the price and consider factors such as quality, delivery time, and the supplier's reputation.
9. Compare the quotes and negotiate if necessary. If you believe a certain supplier is the best fit for your needs but their quote is higher than others, you can try negotiating a better deal.
10. Finally, select the supplier that best meets your requirements and send them a confirmation of the order. Keep a record of all the quotes received and your decision-making process.

Who needs a request for quotation:

1. Businesses or organizations that require specific products or services for their operations. This can include anything from raw materials to specialized machinery or even professional services.
2. Project managers or procurement departments who are responsible for sourcing and purchasing goods or services for their organization.
3. Individuals or companies looking for competitive prices and options before making a purchase decision. Requesting quotations allows them to compare offers and select the best fit for their needs and budget.

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What is request for quotation?

Request for Quotation (RFQ) is a document issued by a company or organization to solicit quotes from vendors or suppliers for the procurement of goods or services.

Who is required to file request for quotation?

Typically, purchasing or procurement departments within a company are responsible for filing request for quotation.

How to fill out request for quotation?

RFQs are usually filled out by providing a detailed description of the required goods or services, quantity needed, delivery requirements, and any other relevant information.

What is the purpose of request for quotation?

The purpose of RFQ is to gather competitive quotes from vendors to ensure the best value for the company or organization.

What information must be reported on request for quotation?

RFQs should include details such as company requirements, specifications, terms and conditions, expected delivery dates, and any other relevant information.