Get the free DRAFT MINUTES OF THE NOVEMBER 19 2014 REGULAR MEETING OF - hydeparkny

DRAFT MINUTES OF THE NOVEMBER 19, 2014, REGULAR MEETING OF THE HYDE PARK PLANNING BOARD MEMBERS PRESENT: ANNE DEXTER VICE CHAIR ROBERT GRONINGEN VICE CHAIR CHAN MURPHY ED CHINA CHRISTOPHER OLIVER

How to fill out draft minutes of form

How to fill out draft minutes of form:

1. Begin by reviewing the agenda or meeting notes from the meeting for which you are drafting the minutes. This will help you capture all the important points and decisions made during the meeting.
2. Start with the heading of your draft minutes, including the name of the organization or committee, the date and time of the meeting, and its location. Also, include the names of those present and absent.
3. Include an introductory paragraph summarizing the purpose of the meeting and any key topics discussed.
4. List each agenda item as a separate heading. Under each heading, include a brief summary of the discussion, decisions made, and any action items assigned.
5. Use clear and concise language. Avoid overly technical jargon and unnecessary details, while ensuring that the important points are captured accurately.
6. If there were any presentations or reports during the meeting, provide a summary of the key points discussed or include any supporting documents as attachments.
7. Make sure to accurately record any motions, votes, or resolutions passed during the meeting. Include the names of those who made the motions and seconded them.
8. Ensure that any action items or follow-up tasks are clearly stated along with the responsible person and deadline for completion.
9. Once the draft minutes are complete, proofread them for any errors or omissions. Make sure they are organized and easy to read.
10. Distribute the draft minutes to the attendees or appropriate individuals for review and feedback. Allow them a reasonable amount of time to provide any necessary revisions or corrections.
11. After incorporating any changes or revisions, finalize the minutes and distribute them to the participants and other stakeholders.

Who needs draft minutes of form?

1. Organizations - Draft minutes of form are essential for organizations to maintain an accurate record of meetings and decisions made. They serve as an official document that can be referred back to when needed.
2. Committees - Committees within organizations often hold regular meetings, and having draft minutes of form helps in documenting discussions, action items, and progress.
3. Government bodies - Government bodies, such as local councils or legislative bodies, rely on draft minutes of form to keep a record of their proceedings and decisions.
4. Non-profit organizations - Non-profit organizations, including boards of directors or trustees, use draft minutes of form to document their meetings and maintain transparency.
5. Professional associations - Professional associations frequently hold meetings to discuss industry-related matters and policies. Draft minutes of form are crucial for these organizations to maintain a record of their activities and decisions.

In conclusion, anyone involved in meetings within organizations, committees, government bodies, non-profit organizations, or professional associations may require draft minutes of form to ensure accurate record-keeping and transparency.

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What is draft minutes of form?

Draft minutes of form is a document that records the discussions, decisions, and actions taken during a meeting.

Who is required to file draft minutes of form?

The person responsible for taking minutes during a meeting is required to file the draft minutes of form.

How to fill out draft minutes of form?

Draft minutes of form should be filled out by documenting all discussions, decisions, and actions accurately and clearly.

What is the purpose of draft minutes of form?

The purpose of draft minutes of form is to provide an official record of what took place during a meeting for future reference.

What information must be reported on draft minutes of form?

Draft minutes of form must include details such as meeting date, time, attendees, agenda items, discussions, decisions, and action items.

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