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CONSOLIDATED ANNUAL PROCUREMENT PLAN 2013 LUNG CENTER OF THE PHILIPPINES DIETARY EQUIPMENT Page Planned Amount Plan Control Number : of PHP Department : Pages Contingency Regular Total Date Submitted:

How to fill out consolidated annual procurement plan

How to fill out a consolidated annual procurement plan:

1. Conduct an assessment of your organization's procurement needs and requirements. This includes identifying the goods, services, and works that need to be procured during the upcoming year.
2. Gather information on the budget allocated for procurement activities. This will help determine the available funds for each procurement category.
3. Identify potential suppliers and conduct market research to ensure that you obtain the best value for money. This includes researching suppliers' qualifications, capabilities, track record, and pricing.
4. Determine the procurement method that best suits each category. This may include methods such as competitive bidding, direct negotiation, framework agreements, or using pre-qualified suppliers.
5. Develop a procurement schedule that outlines the timeline for each procurement activity. This will help ensure that procurement activities are conducted in a timely manner and that goods or services are procured when needed.
6. Ensure compliance with relevant laws, regulations, and procurement policies. This includes evaluating suppliers' compliance with ethical standards, environmental regulations, and social responsibility.
7. Prepare the consolidated annual procurement plan document, which should include all the information gathered during the previous steps. The plan should clearly outline the procurement categories, budget allocation, procurement methods to be used, and the procurement schedule.
8. Review and obtain approval for the consolidated annual procurement plan from relevant authorities within your organization.
9. Implement the plan by initiating procurement activities according to the schedule outlined in the plan. This may involve issuing tender documents, evaluating supplier proposals, negotiating contracts, and awarding contracts.
10. Monitor and evaluate the procurement process to ensure that it is conducted in an efficient and transparent manner. This includes conducting periodic reviews of supplier performance, contract management, and risk assessment.

Who needs a consolidated annual procurement plan:

1. Government agencies: Government organizations at various levels, such as federal, state, or municipal, often need to prepare and adhere to a consolidated annual procurement plan. This helps ensure transparency, fairness, and efficiency in their procurement processes.
2. Private companies: Large private companies with extensive procurement needs may also benefit from a consolidated annual procurement plan. By consolidating their procurement requirements, they can streamline their purchasing activities, negotiate better deals with suppliers, and optimize their procurement budget.
3. Non-profit organizations: Non-profit organizations that rely on funding from donors or government grants may need to prepare a consolidated annual procurement plan. This not only helps them manage their procurement activities effectively but also ensures accountability and transparency in their use of funds.

In summary, filling out a consolidated annual procurement plan involves assessing procurement needs, gathering information on budgets and suppliers, determining procurement methods, developing a procurement schedule, ensuring compliance, preparing the plan document, obtaining approval, implementing the plan, and monitoring the procurement process. This plan is needed by government agencies, private companies, and non-profit organizations to ensure efficient and transparent procurement activities.

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