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MINUTES OF THE CITY OF PIGEON FORGE PLANNING COMMISSION AND BOARD OF ZONING APPEALS TUESDAY, MARCH 24, 2009, 3:00 P.M. CITY HALL, PIGEON FORGE, TENNESSEE MEMBERS PRESENT Bill Bradley Jerry Clark Robert
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Begin by entering the date and time of the meeting at the top of the form. This will provide a reference for when the minutes were taken.
02
Next, list the attendees present at the meeting. Include their names and titles if applicable. It is important to accurately record who was in attendance for documentation purposes.
03
Begin documenting the discussions and decisions made during the meeting. Write down the main points discussed, any motions or resolutions presented, and the outcome of the votes if applicable.
04
Be concise but include enough detail to capture the essence of the discussions. Use clear and objective language to accurately reflect what took place during the meeting.
05
Record any action items or tasks assigned during the meeting. Include the name of the person responsible for each task and the deadline for completion.
06
If there were any specific documents or reports discussed, make a note of it. Mention the relevant documents and their location for future reference.
07
Finally, conclude the minutes by providing a brief summary or closing remarks. This could include any future meeting dates or reminders for the next meeting.
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Minutes of form can be useful for various individuals and organizations. Examples include:
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Members of the organization or team to stay informed about the discussions, decisions, and action items.
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Legal or regulatory authorities who may require documentation of certain meetings or decisions.
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Future team members or individuals who were not present at the meeting to understand what took place.
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Individuals responsible for implementing the action items to have clear instructions on what needs to be done.
Overall, minutes of form serve as a valuable record of meetings and can be referenced for future understanding, accountability, and decision-making.
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