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SOLE SOURCE JUSTIFICATION AND APPROVAL (J&A) FORM Complete this form and submit to Office of Sponsored Programs when Purchase Request dollar amount exceeds $10,000 and competitive bidding is unavailable

How to fill out sole source justification and

How to fill out sole source justification and:

1. Start by providing a detailed description of the goods or services required. Specify the purpose behind purchasing from a single source and why no other alternatives are suitable or available.
2. Include a clear explanation of any unique features, specifications, or technical requirements that justify the need for a sole source procurement. This information should highlight the specific benefits or advantages that this particular vendor or supplier offers.
3. Provide background information about the sole source vendor or supplier, including their qualifications, expertise, and past performance records. This will help establish their credibility and suitability for the procurement.
4. Outline any potential risks or challenges associated with the sole source procurement. This could include factors such as limited competition, possible higher costs, or any special considerations needed to mitigate these risks.
5. Include a cost analysis or price comparison to demonstrate that the cost of the procurement is fair and reasonable. This analysis should evaluate the pricing offered by the sole source vendor in relation to market rates and any cost savings or efficiencies that may be gained.

Who needs sole source justification and:

1. Government agencies: When government agencies are looking to procure goods or services without full and open competition, they may need to provide a sole source justification. This is to ensure transparency and accountability in the procurement process.
2. Private companies: In certain situations, private companies may require sole source justification when purchasing goods or services from a single vendor. This could be due to various reasons such as exclusive partnerships, proprietary technology, or urgent project needs that can only be fulfilled by a specific supplier.
3. Non-profit organizations: Non-profit organizations may need to provide sole source justification when making purchases that are necessary for their operations or charitable activities. This ensures that these organizations are making responsible and informed decisions in spending their limited resources.

In summary, anyone who is looking to procure goods or services from a single source, whether it be a government agency, private company, or non-profit organization, may require a sole source justification. It is important to follow the proper guidelines and fill out the justification form accurately to ensure transparency and compliance with applicable regulations.

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What is sole source justification and?

Sole source justification is a document that explains the reasons why a particular supplier or vendor is the only one capable of meeting the requirements for a specific procurement.

Who is required to file sole source justification and?

In most cases, the procurement department or purchasing department of an organization is responsible for filing sole source justification.

How to fill out sole source justification and?

To fill out sole source justification, complete the required fields with detailed information about the unique qualifications of the supplier or vendor, the specific requirements of the procurement, and the reasons why no other supplier can fulfill the needs.

What is the purpose of sole source justification and?

The purpose of sole source justification is to ensure transparency and accountability in procurement processes, by providing a clear explanation of why a particular supplier or vendor was selected.

What information must be reported on sole source justification and?

Information such as the supplier/vendor's qualifications, the specific requirements of the procurement, and the reasons why no other supplier can meet the needs must be reported on sole source justification.