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Legislator Contact Report WSP TA Focus Day Wed. Feb. 26, 2009 Please fill out a report per legislative visit at least one per meeting group Return a completed form to the Dropbox at the Focus Day

How to fill out legislator contact report

How to fill out a legislator contact report:

1. Start by gathering all the necessary information about the legislator you want to contact. This includes their name, office address, phone number, and email address.
2. Begin the report by filling out the basic details, such as the date of contact and your own contact information. It is important to provide accurate and up-to-date information.
3. Specify the purpose of your contact. Whether it is to express support, request action, or provide feedback, clearly state the reason for reaching out to the legislator.
4. Next, describe the method of contact used, such as whether it was by phone, email, or an in-person meeting. Include any important details about the interaction, such as who you spoke with or any pertinent discussions.
5. Provide a detailed account of the issues discussed during the contact. Clearly articulate your concerns, suggestions, or requests. It is crucial to be factual and specific, ensuring that the legislator can understand the matter at hand.
6. Document any commitments or promises made by the legislator during the contact. If they agreed to take specific actions or follow up on the matter, record those details accurately.
7. Finally, share any additional comments or observations you feel are important. This can include any noteworthy attitudes or opinions expressed by the legislator during the interaction.

Who needs a legislator contact report?

1. Advocacy organizations: Non-profit organizations, interest groups, or advocacy agencies may need legislator contact reports to track their efforts, evaluate their engagement with legislators, and document their contributions to public policy debates.
2. Government agencies: State and federal agencies may require legislator contact reports to keep records of their interactions with legislators. This helps them monitor the progress of legislative proposals, provide feedback to lawmakers, and foster relationships between the agency and the legislators.
3. Individuals: Ordinary citizens, constituents, or concerned individuals may find it useful to maintain a legislator contact report to keep track of their efforts to communicate with elected officials. This can help them track responses, remember important information for future contacts, and hold legislators accountable for their actions or promises.

In conclusion, filling out a legislator contact report involves recording relevant details about the interaction, including the purpose, method of contact, issues discussed, commitments made, and any additional comments. This report can be valuable for advocacy organizations, government agencies, and individuals who engage with legislators.

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