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Ethics Policy and Code of Business Conduct BROOKFIELD JOHNSON CONTROLS VALUES IN ACTION Ethics Policy and Code of Business Conduct Contents 1. Presidents Message 2. Ethics Policy 3. Our Values Are

How to fill out ethics policy and code

How to fill out ethics policy and code:

1. Start by familiarizing yourself with the purpose and importance of an ethics policy and code. Understand the values and standards that your organization upholds and ensure that they are reflected in the document.
2. Gather relevant information and research best practices. Look into industry regulations, legal requirements, and ethical guidelines that are applicable to your organization.
3. Begin by stating the objectives of the ethics policy and code. Clearly define the expected behavior, principles, and values that employees should adhere to. Provide a clear understanding of what is considered acceptable and unacceptable conduct.
4. Include sections that cover various topics to ensure comprehensive coverage. Some common sections include conflicts of interest, confidentiality, anti-discrimination, fair competition, and compliance with laws and regulations.
5. Involve key stakeholders and professionals who can contribute to the development of the ethics policy and code. Seek input from legal counsel, human resources, compliance officers, and representatives from various departments to ensure a well-rounded perspective.
6. Draft the document using clear and concise language. Avoid ambiguity and ensure that the content is easily understandable by all employees. Use appropriate headings, subheadings, and bullet points to improve readability.
7. Provide examples and scenarios to illustrate ethical dilemmas that employees may encounter. This can help employees understand how to apply the ethics policy and code in real-life situations.
8. Consider including a reporting mechanism, such as an anonymous hotline or designated individual, to encourage employees to report unethical behavior or seek guidance when facing ethical dilemmas.
9. Conduct thorough reviews and revisions of the ethics policy and code to ensure it remains up to date with changing laws, regulations, and industry standards. Seek feedback from employees to address any concerns or gaps in the document.
10. Once the ethics policy and code is finalized, communicate it effectively to all employees. Provide training sessions, workshops, or online modules to educate employees on the content, significance, and implementation of the policy.

Who needs ethics policy and code:

1. All organizations, regardless of size or industry, should have an ethics policy and code in place. This ensures that employees are aware of the expected ethical behavior and conduct within the organization.
2. Employees at all levels, from executives to entry-level staff, need to be familiar with and adhere to the ethics policy and code. This promotes a culture of integrity, transparency, and accountability throughout the organization.
3. Stakeholders and business partners also benefit from having clarity on the ethical standards of the organization. They can have confidence in engaging with an organization that upholds high ethical standards and values.
4. The ethics policy and code serve as a reference tool for employees when faced with ethical dilemmas or uncertain situations. It provides guidance on how to approach and resolve such issues in a manner consistent with the organization's values and principles.
5. Regulatory bodies and legal authorities may require organizations in certain industries to have an ethics policy and code in place. Compliance with these requirements is essential for avoiding legal and reputational risks.

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What is ethics policy and code?

Ethics policy and code are guidelines and standards that outline acceptable behavior and practices within an organization.

Who is required to file ethics policy and code?

All employees, contractors, and stakeholders of an organization are required to adhere to and file ethics policy and code.

How to fill out ethics policy and code?

Ethics policy and code can be filled out by reviewing the guidelines and standards set by the organization, providing necessary information, and signing the document to indicate agreement.

What is the purpose of ethics policy and code?

The purpose of ethics policy and code is to ensure ethical behavior, maintain integrity, and uphold the values of the organization.

What information must be reported on ethics policy and code?

Information such as conflicts of interest, confidentiality agreements, and compliance with laws and regulations must be reported on ethics policy and code.