Get the free Request for quotation - GCIS

SBD 1 REQUEST FOR QUOTATION YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/PUBLIC ENTITY) BID NUMBER: ROB 0082012/2013 CLOSING DATE: 16 November 2012 CLOSING TIME: 11:00

How to fill out request for quotation

1. Start by gathering all the necessary information. This includes the details of the product or service you are requesting a quotation for, such as specifications, quantities, and any special requirements.
2. Identify the suppliers or vendors you want to send the request for quotation to. You can research potential suppliers online, ask for recommendations from colleagues, or use supplier directories to find the right vendors for your needs.
3. Format the request for quotation document properly. Include a clear and concise title, your company's contact information, and the date of the request. You should also include a brief introduction or background information on your company and the purpose of the request.
4. Create a table or list to outline the specific items or services you are requesting a quotation for. Specify the quantity, unit price, and any additional requirements or specifications. This will make it easier for suppliers to provide accurate and comparable quotations.
5. Clearly state the deadline for submitting the quotation. This ensures that suppliers know when they need to provide their proposals, allowing you to compare the quotes and make a decision in a timely manner.
6. Provide contact details for any inquiries or clarifications. This includes the name, phone number, and email address of the person responsible for handling the request for quotation. Encourage suppliers to reach out if they have any questions or need further information.
7. Review the request for quotation document to ensure it is free of errors and is easy to understand. A well-written and professional document will make a positive impression on suppliers and increase the likelihood of receiving accurate and competitive quotations.

Who needs request for quotation?

1. Businesses or organizations that are looking to purchase goods or services from external suppliers or vendors often need to submit a request for quotation. This allows them to compare different offers and select the supplier that best meets their requirements.
2. Procurement departments within companies or organizations are typically responsible for initiating the request for quotation process. They work closely with other departments to identify the needs and specifications of the required products or services, and then reach out to potential suppliers for quotations.
3. Small businesses or startups that may not have established relationships with suppliers can benefit from using a request for quotation. By soliciting quotations from multiple suppliers, they can find competitive prices and evaluate different options before making a purchasing decision.

In conclusion, filling out a request for quotation involves gathering necessary information, identifying suppliers, formatting the document properly, specifying the items or services required, setting a deadline, providing contact details, and reviewing the document for accuracy. This process is typically needed by businesses or organizations looking to purchase goods or services, and is often handled by procurement departments or small businesses seeking competitive options.

For pdfFiller’s FAQs

What is request for quotation?

Request for Quotation (RFQ) is a document used in procurement to invite suppliers to submit pricing information for products or services.

Who is required to file request for quotation?

The procurement department or the person in charge of purchasing is typically responsible for filing the request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, one must provide details of the product or service needed, quantity required, delivery timeline, and any other relevant specifications.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather pricing information from potential suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotation?

Information such as product/service details, quantity needed, delivery requirements, quality standards, and any other specific requirements must be reported on a request for quotation.

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