Get the free Invitation of quotation for Stationery Items - AIIMS Patna

No. Inquiry No. AIMS/Pat/Store/LP/Stationery/201415/027 Date: 20.01.2015 Invitation of quotation for Stationery Items Sealed Quotations are hereby invited by the undersigned on behalf of the Director,

How to fill out invitation of quotation for

How to fill out invitation of quotation form:

1. Start by providing the necessary information at the top of the form, such as the name of your company or organization, contact details, and the date.
2. Next, clearly state the purpose of the invitation for quotation. Specify the goods or services you are seeking quotations for, including any specific requirements or specifications that potential suppliers should consider.
3. Provide a detailed description of the goods or services required. Be specific about the quantity, quality, and any technical specifications that need to be met. This will help suppliers understand what is expected of them when submitting their quotations.
4. Indicate the timeline for the quotation process. Specify the deadline for submitting quotations and mention if there will be any evaluation or negotiation processes involved. It is important to be transparent about the timeline to ensure that suppliers can plan accordingly.
5. Outline the submission requirements. Specify how suppliers should submit their quotations, whether it is through email, postal mail, or any other method. Mention any required documents or information that should be included in the quotation, such as company profiles, financial information, or references.
6. Include any additional terms and conditions that suppliers should be aware of. This may include information about payment terms, delivery requirements, warranties, or any other contractual obligations.

Who needs an invitation of quotation form:

1. Companies or organizations who are looking to procure goods or services from external suppliers. This could include industries such as construction, manufacturing, healthcare, or retail.
2. Government agencies or public institutions that need to follow a transparent procurement process to ensure fair competition and value for money.
3. Small businesses or startups that may not have an established supplier network and need to reach out to potential suppliers for pricing and availability.
4. Non-profit organizations that rely on competitive bidding to maximize their limited resources and ensure responsible spending.

Regardless of the specific industry or organization, an invitation of quotation form is essential to streamline the procurement process, provide clear guidelines to potential suppliers, and ensure that all parties are on the same page regarding requirements, terms, and conditions.

For pdfFiller’s FAQs

What is invitation of quotation for?

Invitation of quotation is used to request quotes from suppliers for goods or services that a company wants to purchase.

Who is required to file invitation of quotation for?

Usually, procurement departments or purchasing managers are responsible for filing invitation of quotation.

How to fill out invitation of quotation for?

To fill out invitation of quotation, a company needs to specify the requirements, terms, and conditions for the goods or services they want to procure.

What is the purpose of invitation of quotation for?

The purpose of invitation of quotation is to gather competitive quotes from suppliers in order to select the best offer based on price, quality, and other factors.

What information must be reported on invitation of quotation for?

Information such as the company's name, address, contact information, the description of goods or services needed, quantity, delivery requirements, and any terms and conditions should be reported on the invitation of quotation.

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