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PRELIMINARY AGENDA REGULAR SESSION CITY OF NORTH PLAINS, CITY COUNCIL MEETING NORTH PLAINS SENIOR CENTER 31450 NW Commercial Monday, November 18, 2013 7:00 P.M. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE

How to fill out consent agenda form items

How to fill out consent agenda form items:

1. Review the agenda: Carefully read through the agenda to identify any items that can be approved without further discussion or debate. These items are usually routine matters that are non-controversial and require minimal attention.
2. Select items for inclusion: Choose the items that meet the criteria for the consent agenda. This typically includes items like approval of previous meeting minutes, financial reports, or routine administrative matters.
3. Prepare the form: Fill out the consent agenda form by listing the selected items. Include a brief description or title for each item to provide clarity.
4. Provide supporting documentation: Attach any necessary documents or reports related to the agenda items. This allows the members reviewing the consent agenda to gain sufficient information before making a decision.
5. Distribute the form: Share the consent agenda form with the appropriate parties. This may include board members, committee members, or other individuals involved in the decision-making process. Ensure that everyone has access to the form well in advance of the meeting.
6. Review and approval: During the meeting, the consent agenda will likely be addressed at a specific point in the agenda. The chairperson or facilitator will ask if any items should be removed for further discussion. If there are no objections, the consent agenda items will be approved as a whole.
7. Document the approval: Once the consent agenda items are approved, make a note of it in the meeting minutes or record of proceedings. This ensures that there is an official record of the decisions made.
8. Follow up if needed: If any items were removed from the consent agenda for further discussion, make sure to address them in an appropriate manner. This may involve scheduling additional meetings or seeking input from relevant stakeholders.

Who needs consent agenda form items?

1. Organizations with regular meetings: Consent agenda form items are commonly used in organizations that hold regular meetings, such as non-profit boards, city councils, or corporate boards.
2. Groups with a large volume of routine matters: If an organization frequently deals with routine matters that require approval, the use of a consent agenda can help streamline the decision-making process and save time during meetings.
3. Entities looking for efficient decision-making: Consent agenda form items are beneficial for entities that value efficiency in their decision-making process. By bundling routine items together, they can be approved quickly and focus more attention on important or complex matters.

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