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VISES INFOTECNICS LIMITED NOTICE OF EXTRAORDINARY GENERAL MEETING Notice is hereby given that the Extraordinary General Meeting of the Company will be held on Friday, the 21st day of December 2012

How to fill out notice of extraordinary general

To fill out a notice of extraordinary general, follow these steps:

1. Write the title: Start by clearly indicating the purpose of the notice. Use a concise and descriptive title such as "Notice of Extraordinary General Meeting."
2. Specify the company details: Include the name of the company, its registered address, and relevant contact information such as telephone number and email address.
3. State the purpose: Clearly state the reason for calling the extraordinary general meeting. Provide a brief explanation as to why it is necessary, whether it is for a major decision, significant changes in the company's structure, or the approval of important matters.
4. Mention the date, time, and location: Provide the specific details of the meeting, including the date, time, and location where it will take place. It is important to choose a convenient and easily accessible venue.
5. Outline the agenda: Prepare an agenda for the extraordinary general meeting. List all the topics that will be discussed, specifying their importance or urgency. This will help attendees prepare and understand the purpose of the meeting.
6. Include any necessary documents: If there are any documents that need to be shared with the attendees, mention it in the notice. Provide instructions on how to access or obtain these documents in advance of the meeting.
7. Specify who needs to attend: Clearly state who is required to attend the extraordinary general meeting. This could include shareholders, directors, executives, or any other relevant parties. Indicate if attendance is mandatory or optional, and whether voting rights are granted.
8. Share details about proxy voting: If attendees have the option to vote through a proxy, provide instructions on how to appoint a proxy and submit their vote. Include any deadlines or requirements for proxy voting.
9. Mention any special requirements: If there are any specific requirements for attending the meeting, such as identification documents or pre-registration, clearly state them. This will ensure smooth proceedings and avoid any last-minute complications.

Who needs a notice of extraordinary general?

A notice of extraordinary general meeting is generally required for all stakeholders involved in the company. This can include shareholders, directors, executives, and other interested parties who have a stake or involvement in the decision-making process. The notice serves as an official communication to inform them about the meeting and its purpose, allowing them to make necessary preparations and participate in important discussions or voting procedures.

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What is notice of extraordinary general?

Notice of extraordinary general is a formal communication informing shareholders of an upcoming meeting to discuss important matters outside of the annual general meeting.

Who is required to file notice of extraordinary general?

The board of directors or the company secretary is typically responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice can be filled out by providing the date, time, and location of the meeting, along with the agenda items to be discussed.

What is the purpose of notice of extraordinary general?

The purpose of notice of extraordinary general is to notify shareholders of the upcoming meeting and provide them with relevant information to make informed decisions.

What information must be reported on notice of extraordinary general?

The notice must include details of the agenda, resolutions to be voted on, and any relevant documents shareholders may need to review before the meeting.