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Open Records Request (In compliance with District Policy Ch 5) All requestors for public records, read this information carefully, complete page two and return as instructed, and retain this top page

How to fill out open records request

How to fill out an open records request?

1. Start by identifying the relevant agency: Determine which agency or department is likely to have the records you are seeking. This could be a government agency, school district, or any other organization that is required to maintain public records.
2. Research the specific requirements: Each jurisdiction may have different procedures and requirements when it comes to filing open records requests. Visit the agency's website or contact them directly to obtain the necessary forms or guidelines.
3. Clearly state your request: When filling out the open records request, be specific and clear about the records you are seeking. Include relevant details such as dates, names, locations, or any other information that can assist the agency in locating the requested records.
4. Provide contact information: Make sure to include your contact details in the request form so that the agency can communicate with you regarding your request. This may include your name, address, phone number, and email address.
5. Follow any additional instructions: Some agencies may require additional information or documentation to process your request. Pay attention to any additional instructions provided by the agency and ensure that you meet all the necessary requirements.

Who needs an open records request?

1. Journalists: Reporters and journalists often use open records requests to access information that is of public interest. This allows them to gather data, facts, and documents to support their investigative journalism or news reporting.
2. Researchers: Academics, scholars, and researchers may need open records requests to access data or documents that are relevant to their research projects. This can include historical records, government reports, or statistical data.
3. Advocacy organizations: Non-profit organizations or advocacy groups may use open records requests to obtain information related to their cause or to hold government agencies accountable. This allows them to gather evidence or data to support their advocacy work.

In summary, filling out an open records request involves identifying the relevant agency, researching the specific requirements, clearly stating your request, providing contact information, and following any additional instructions. Open records requests are commonly used by journalists, researchers, and advocacy organizations to access public information.

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