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CONSTITUTION AND BYLAWS COMMITTEE This Committee will assume responsibility for any matter properly referred to it, though it might overlap another committee's area of responsibility. In such case,

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How to Fill Out Constitution and Bylaws Committee:

1. Determine the purpose: First, it is essential to understand the purpose of the constitution and bylaws committee. The committee is responsible for reviewing and updating the organization's constitution and bylaws, ensuring they align with the organization's mission, goals, and legal requirements.
2. Identify the members: Forming the constitution and bylaws committee requires selecting individuals who have knowledge and expertise in the organization's governing documents, such as legal experts, experienced board members, and volunteers. It is important to include diverse perspectives and ensure representation from different stakeholders within the organization.
3. Define roles and responsibilities: Clearly outline the roles and responsibilities of each committee member. Assign a committee chairperson who will lead the committee's activities, schedule meetings, and ensure progress is made. Other responsibilities may include conducting research, drafting revisions, soliciting input from stakeholders, and presenting recommendations to the board.
4. Review current constitution and bylaws: The committee should thoroughly review the existing constitution and bylaws to identify any outdated or contradictory sections that may require revision. Additionally, they should assess whether the governing documents align with current legal requirements and effectively serve the organization's needs.
5. Seek input from stakeholders: Gathering feedback and input from various stakeholders is crucial in the revision process. This could involve consulting with board members, staff, volunteers, and even the broader membership. Additionally, consider conducting surveys, focus groups, or town hall meetings to gather diverse perspectives.
6. Develop a draft proposal: Based on the discussions and feedback received, the committee should develop a draft proposal for any necessary changes, additions, or deletions to the constitution and bylaws. Ensure that the proposed revisions align with the organization's mission, vision, and long-term goals, as well as legal requirements.
7. Present recommendations to the board: Once the draft proposal is finalized, the committee should formally present their recommendations to the organization's board of directors. This presentation should include a clear explanation of proposed changes and the reasoning behind them. The board will then review the proposal and may provide feedback or request further revisions.
8. Incorporate board feedback: If the board requests revisions, the committee should carefully consider and incorporate their recommendations into the final draft. It is crucial to strike a balance between aligning with the board's expectations and maintaining the integrity of the constitution and bylaws.
9. Obtain board approval: Once the final draft is completed, the committee should submit it to the board for approval. The board will vote on accepting the revised constitution and bylaws. If approved, the committee should ensure that the updated documents are properly archived and distributed to all relevant parties.

Who needs constitution and bylaws committee?

A constitution and bylaws committee is typically needed by organizations that have governing documents, such as associations, non-profit organizations, clubs, or professional societies. These committees ensure that the organization's constitution and bylaws are up-to-date, legally compliant, and effectively serve the organization's mission and goals. Having a dedicated committee helps to maintain the integrity of these governing documents and navigate any necessary revisions or amendments.

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