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REQUEST FOR TENDER (FT) FOR Specialized LOGISTIC SUPPORT ON THE SAAF C130 PRODUCT SYSTEM FT No. DAV18112015 DATE: 20151118 TABLE OF CONTENTS 1. APPROVAL AND DISTRIBUTION 3 2. INTRODUCTION ... 3 3.

How to fill out request for quotation rfq

How to Fill Out a Request for Quotation (RFQ)

1. Begin by gathering all the necessary information and documents for the RFQ. This includes the specifications, requirements, quantity, delivery terms, and any other relevant details.
2. Start by filling out the header section of the RFQ. This typically includes the name and address of your company, the RFQ number, and the date.
3. Proceed to the recipient section where you provide the details of the company or supplier you are sending the RFQ to. Include their name, address, contact information, and any specific department or individual you wish to address.
4. Next, provide a clear and concise subject line for the RFQ. This should summarize the purpose and key information of the request.
5. Follow with a formal salutation, such as "Dear [Supplier/Company Name]," to address the recipient.
6. In the body of the RFQ, outline the specific goods or services you require. Provide detailed descriptions, including technical specifications if applicable, to ensure accurate quotes.
7. Specify any desired delivery terms, such as delivery location and date, packaging requirements, or any special instructions.
8. Clearly state any pricing requirements, including the desired pricing structure (e.g., per unit, total project cost, etc.) and any other relevant pricing details (e.g., taxes, discounts, payment terms, etc.).
9. If necessary, include a section for additional terms and conditions or any other specific requirements you may have. This ensures alignment between your company's expectations and those of the suppliers.
10. Once you have provided all the required information, conclude the RFQ with a courteous closing and your company's contact information.
11. Ensure that all the necessary attachments, such as drawings, specifications, or supporting documents, are included with the RFQ.
12. Double-check all the details, spelling, and grammar, making sure the RFQ is error-free and professional in appearance.

Who Needs a Request for Quotation (RFQ)?

1. Companies or organizations looking to procure goods or services from external suppliers or vendors often use a request for quotation (RFQ).
2. Small businesses that do not have the resources or capacity for in-house production or services frequently rely on RFQs to source from external suppliers.
3. Government agencies and organizations in industries like construction, manufacturing, and IT often use RFQs to ensure competitive pricing and quality in their procurement processes.
4. Any entity that needs to compare multiple quotes to evaluate the best options in terms of price, quality, delivery, and other factors can benefit from using an RFQ.

Remember, filling out a request for quotation accurately and thoroughly is crucial to ensure accurate quotes and ultimately make informed decisions when selecting suppliers.

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What is request for quotation rfq?

rfq is a document used in procurement to invite suppliers to submit a quote for the supply of goods or services.

Who is required to file request for quotation rfq?

Any organization or individual looking to procure goods or services from suppliers.

How to fill out request for quotation rfq?

RFQs are typically filled out by specifying the requirements, terms, and conditions of the procurement, and sending them to potential suppliers for their quotes.

What is the purpose of request for quotation rfq?

The purpose is to gather quotes from suppliers to compare prices and select the best offer for the procurement.

What information must be reported on request for quotation rfq?

Information such as the description of goods or services required, quantity, quality standards, delivery requirements, terms of payment, and any other relevant details.