Get the free Capital Expenditure Authorization Request (CEAR) Policy

U of A Policies and Procedures Online (UAP POL)Approval Date: December 10, 2010, Most Recent Editorial Date: September 9, 2014Most Recent Approval Date: October 16, 2015Capital Expenditure Authorization

How to fill out capital expenditure authorization request

How to fill out a capital expenditure authorization request:

1. Start by clearly stating the purpose of the capital expenditure. Explain why it is necessary and how it aligns with the company's goals and objectives.
2. Provide detailed cost estimates for the expenditure. Include all relevant expenses such as equipment, materials, labor, and any associated fees or permits.
3. Outline the expected benefits and return on investment of the expenditure. Highlight how it will contribute to the company's growth, efficiency, or competitive advantage.
4. Identify any potential risks or challenges associated with the expenditure. Discuss mitigation strategies or contingency plans to address these risks.
5. Include any supporting documents or evidence that strengthen the case for the expenditure. This may include financial projections, market analysis, or testimonials from relevant stakeholders.
6. Clearly specify the requested budget for the expenditure. Break down the costs by category and justify the amounts requested.
7. Provide a timeline for the expenditure, including key milestones and deliverables.
8. Obtain the necessary approvals from relevant stakeholders, such as department heads or finance managers, before submitting the request.

Who needs capital expenditure authorization request?

1. Companies or organizations that have a formal process for approving capital expenditures typically require an authorization request. This may include both small businesses and large corporations.
2. In most cases, the request will need to go through various levels of approval, such as department heads, finance managers, and sometimes even executive leadership or a board of directors.
3. The request is typically needed when the expenditure exceeds a certain monetary threshold, as defined by the company's financial policies or budgeting guidelines.
4. Depending on the organizational structure, the request may need to be submitted to a specific department or committee responsible for reviewing and approving capital expenditures.

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What is capital expenditure authorization request?

Capital expenditure authorization request is a formal request submitted to obtain approval for spending funds on long-term investments in assets.

Who is required to file capital expenditure authorization request?

Generally, departments or individuals responsible for managing budgets and making financial decisions within an organization are required to file capital expenditure authorization request.

How to fill out capital expenditure authorization request?

To fill out a capital expenditure authorization request, one must provide detailed information on the proposed capital expenditure, including the purpose, amount, timeline, and expected benefits.

What is the purpose of capital expenditure authorization request?

The purpose of a capital expenditure authorization request is to ensure proper review and approval of significant investments in assets to align with the organization's financial goals and objectives.

What information must be reported on capital expenditure authorization request?

Information such as project description, budget details, expected return on investment, funding sources, and project timeline must be reported on a capital expenditure authorization request.