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Ordinary Committee Meeting Monday 21 May 2012 2012 Meeting No.:04 AGENDA PAPERS ORDINARY COMMITTEE MEETING Monday 21 May 2012 To be held at Bay View Room, Parks Hall 9.00 am 12.30pm Light refreshments

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How to fill out agenda papers - bbfcomcomau:

1. Start by gathering all relevant documents and information that need to be included in the agenda papers. This can include meeting minutes, reports, presentations, and any other documents that will be discussed during the meeting.
2. Create a clear and concise agenda template that includes the date, time, location, and purpose of the meeting. This should also list all items that will be discussed and any actions or decisions that need to be made.
3. Organize the agenda papers in a logical and easy-to-follow order. This can be done by numbering each item, categorizing them into different sections, or using bullet points to outline the content.
4. Ensure that each item on the agenda papers is accompanied by the necessary supporting documents. This can include attachments, charts, graphs, and any other relevant information that will help facilitate the discussion.
5. Proofread and double-check all agenda papers to ensure accuracy and clarity. Make sure that all dates, times, and names are spelled correctly and that all information is up to date.
6. Distribute the agenda papers to all meeting participants well in advance of the meeting. This will give everyone enough time to review the agenda and come prepared with any questions or concerns.
7. During the meeting, use the agenda papers as a guide to keep the discussion on track and ensure that all items are addressed. Take notes and record any decisions or actions that are made during the meeting.
8. After the meeting, update the agenda papers with any changes or updates that were made during the discussion. This will serve as a record of what was discussed and agreed upon.
9. Finally, archive the agenda papers for future reference. This will be useful for tracking progress on action items and for reviewing past discussions and decisions.

Who needs agenda papers - bbfcomcomau:

1. Organizations and businesses that hold regular meetings, such as board meetings, team meetings, or project meetings, can benefit from using agenda papers. These papers help structure the meeting and ensure that all necessary topics are discussed.
2. Individuals who are responsible for organizing and facilitating meetings can use agenda papers to stay organized and keep the discussion focused. This can be helpful for managers, team leaders, and anyone else who needs to lead a productive and efficient meeting.
3. Meeting participants can also benefit from having agenda papers. These papers outline what will be discussed and allow participants to come prepared and contribute to the discussion. This ensures that everyone is on the same page and can actively engage in the meeting.

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