Get the free Regular Meeting Minutes

This document contains the minutes of the regular meeting held by the Village Board of Norridge, detailing attendance, motions, public comments, and business conducted during the meeting.

How to fill out regular meeting minutes

How to fill out Regular Meeting Minutes

1. Start with the heading that includes the name of the organization, date, time, and location of the meeting.
2. List the attendees, including members present and any guests.
3. Approve previous meeting minutes if applicable.
4. Record the agenda items discussed, noting any decisions made or actions assigned.
5. Document key discussions, including important points raised during the meeting.
6. Capture any votes taken, including the outcome and who voted.
7. Include any items to be discussed in future meetings.
8. End with the time the meeting adjourned.
9. Sign off the minutes, including the name and title of the person responsible for writing them.

Who needs Regular Meeting Minutes?

1. Meeting organizers need them to document decisions and action items.
2. Participants require them to recall discussions and follow up on tasks.
3. Absentees can use them to stay informed about the meeting outcomes.
4. Stakeholders may need them for accountability and transparency.
5. Auditors might require them for compliance and review purposes.

People Also Ask about

What is the protocol for taking minutes?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What are the Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What are the guidelines to write minutes of meeting?

What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.

What are the standard styles of minutes of a meeting?

There are three standard meeting minutes formats: action, discussion, and verbatim.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What 8 things should the minutes of a meeting include?

8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.

For pdfFiller’s FAQs

What is Regular Meeting Minutes?

Regular Meeting Minutes are a written record of the proceedings and decisions made during a formal meeting, capturing essential discussions, actions taken, and resolutions adopted.

Who is required to file Regular Meeting Minutes?

Typically, the secretary of the organization or committee is required to file Regular Meeting Minutes, ensuring that a formal record is kept for future reference.

How to fill out Regular Meeting Minutes?

To fill out Regular Meeting Minutes, start by noting the date, time, and location of the meeting, list attendees and absentees, summarize key discussions, decisions made, action items assigned, and ensure to include the next meeting details.

What is the purpose of Regular Meeting Minutes?

The purpose of Regular Meeting Minutes is to provide an accurate account of what occurred during the meeting, serve as a reference for those who were present and for those who were absent, and maintain a legal record of organizational decisions.

What information must be reported on Regular Meeting Minutes?

Regular Meeting Minutes must report the date and time of the meeting, list of attendees, agenda items discussed, key discussions and decisions made, action items assigned, next meeting details, and any votes taken.